Kitchen Hood Exhaust System Cleaning DCYF

The Rhode Island Department of Children, Youth and Families (DCYF) has issued a Request for Quotation (RFQ23002425) seeking a vendor to provide kitchen exhaust system cleaning services for the Rhode Island Training School's Youth Development Center. The procurement specifically requires comprehensive cleaning of two kitchen exhaust systems: a 28-foot hood in the main kitchen and a 22-foot hood in the culinary kitchen. Services will include cleaning kitchen exhaust system hoods, filters, ductwork, backsplash, fans, and related equipment. The initial contract term is two years, beginning approximately April 1, 2023, with options to renew for up to two additional 12-month periods based on vendor performance and funding availability. The solicitation opened on February 16, 2023, with a vendor Q&A period running from February 16 to March 2, 2023, and proposals are due by March 16, 2023, at 10:00 AM EDT. Vendors must submit their proposals electronically through the Ocean State Procures system and maintain specific insurance coverage, including $1 million in general liability insurance, workers compensation, and automobile liability insurance.

The RFQ includes a mandatory 10% Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation requirement, with vendors required to submit an MBE Utilization Plan to the Division of Equity, Diversity & Inclusion for review and approval. Vendors must be registered in the Ocean State Procures system and have an "approved" status to be eligible for award. While the estimated total contract value is not explicitly stated, the procurement is structured with per-cleaning pricing for the two kitchen locations. The delivery location is specified as the DCYF Juvenile Correctional Service facility at 57 Power Road in Cranston, RI 02920. Vendors must comply with Rhode Island's procurement regulations and provide necessary certifications, including an Affirmative Action Policy Statement or Affirmative Action Plan. The state reserves the right to evaluate proposals and award the contract to the most responsible and responsive vendor, taking into account factors such as compliance with MBE/WBE requirements, insurance coverage, and overall proposal quality.