Kitchen Equipment Preventative Maintenance and Repair

The State of Delaware, through its Office of Management and Budget Government Support Services, seeks qualified vendors to provide comprehensive Kitchen Equipment Preventative Maintenance and Repair Services (Contract No. GSS26661-KITCHEN_PMR) across multiple state agencies and authorized political subdivisions, including the Department of Correction, Delaware Health and Social Services, Department of State, Department of Services for Children, Youth & Their Families, and six school districts. Services encompass preventative maintenance performed bi-annually for standard equipment, quarterly for high-use equipment, and annually for low-use equipment, with initial repair response required within 24 hours of notification and completion during the initial visit or within five business days, including all necessary labor, materials, parts, supervision, and travel in accordance with Original Equipment Manufacturer standards and industry best practices. The comprehensive equipment inventory spans hundreds of items across dozens of facilities, including convection ovens, dishwashers, steamers, kettles, mixers, slicers, warming cabinets, and refrigeration units from manufacturers such as Hobart, Garland, Cleveland, Vulcan, and Blodgett. Vendors must demonstrate qualification and experience (20 points), service and support capability (15 points), preventative maintenance and technical approach (10 points), business references (5 points), price competitiveness (40 points), and compliance with specifications (10 points), with proof of workers' compensation insurance, $1,000,000 commercial general liability per occurrence, and applicable professional liability coverage required. Written questions must be submitted by May 8, 2026 at 4:30 PM local time with answers posted by May 15, 2026, and proposals are due by May 28, 2026 at 3:00 PM through the online submission portal at https://gss.bonfirehub.com/; site visits are available with two-week advance notice required for Department of Correction locations due to background check requirements, and a mandatory initial contract meeting will be held upon award. The contract period runs from December 1, 2026 through November 30, 2028, with three optional one-year renewal periods available.

The solicitation is subject to Delaware's prevailing wage law, with all contractors required to register with the Delaware Department of Labor, maintain workers' compensation insurance, and comply with craft training requirements if applicable; weekly sworn payroll documentation and monthly usage reports detailing all purchases are mandatory, with quarterly diversity supplier spending reports also required. Vendors responding to this opportunity must comply with federal requirements including Buy American provisions under 7 CFR 210.21(d) for contracts involving School Nutrition Program funding, the Contract Work Hours and Safety Standards Act for contracts exceeding $100,000, the Clean Air Act and Federal Water Pollution Control Act for contracts exceeding $150,000, and USDA nondiscrimination standards, along with compliance with Delaware Department of Correction security requirements including completion of DDOC Security Clearance Applications and PREA Acknowledgement Forms prior to facility access. No incumbent contractor or existing technology infrastructure integration requirements are identified in the solicitation documents. The State reserves the right to award to multiple vendors and may adjust equipment coverage and locations as needed; specific budget or award values are not disclosed in the available documentation, with pricing submitted through a designated Excel template requiring hourly rates for mechanics and helpers during and outside agency hours of operation, plus parts discount or markup percentages.