Kitchen Equipment Maintenance and Repairs Contract

The West Virginia Division of Corrections and Rehabilitation is issuing an Agency Request for Quote (ARFQ 0608 DCR2600000087) for a Kitchen Equipment Maintenance and Repairs Contract at Pruntytown Correctional Center and Jail in Grafton, Taylor County. This open-ended master agreement solicitation seeks qualified contractors to provide preventative maintenance and inspections, corrective maintenance, repairs, replacement parts, and installation of new devices and equipment for 21 pieces of kitchen equipment from manufacturers including Hobart, Imperial, Alto Steam, Avantco, Dean, Silver King, Legion, Trenton, and Copland. Preventative maintenance is required quarterly during regular business hours, while corrective maintenance must be available between 8:00 AM and 4:00 PM Monday through Friday, excluding holidays, with 24/7/365 emergency telephone service required and two-hour phone response and 24-hour on-site response times for emergency calls. Qualified contractors must hold a West Virginia Contractors License, possess factory training certification, and demonstrate a minimum of five years' experience in kitchen equipment maintenance; contractors must also maintain Commercial General Liability insurance of $1,000,000 per occurrence and Automobile Liability insurance of $1,000,000 per occurrence. The pricing structure requires bidders to submit unit prices for quarterly preventative maintenance labor, hourly rates for regular, overtime, holiday, and emergency corrective maintenance labor, and a markup percentage on parts with an estimated annual cost of $20,000. A non-mandatory pre-bid meeting is scheduled for February 10, 2026, at 10:00 AM E.S.T., written questions must be submitted by February 12, 2026, at 2:00 PM E.S.T., and bids are due by February 19, 2026, at 10:30 AM E.S.T., with public bid opening at 11:00 AM E.S.T. the same day.

The solicitation does not identify any set-aside designations or restrictions limiting responses to specific types of organizations, nor does it specify incumbent vendors or current contractors. All work must comply with the National Electric Code, International Building Code, International Mechanical Code, UL standards, and NFPA requirements, and contractors must comply with all DCR facility security requirements including background checks and PREA documentation. The contract term is one year with the potential for four successive one-year renewals, and the total contract value cannot exceed $500,000 across the initial term, renewals, delivery orders, and change orders. A bid bond of 5% of the overall cost is mandatory, and the apparent low bidder must provide performance and labor/material payment bonds equal to 100% of the contract value. Interested vendors should direct inquiries to Philip K Farley, the designated buyer, at (304) 549-1050 or philip.k.farley@wv.gov, and all offers remain subject to the terms and conditions contained in the full solicitation documents.