Kitchen Appliances Supply Agreement

The Knoxville Utilities Board (KUB) is seeking bids for a Kitchen Appliances Supply Agreement (Bid No. 3891) to establish a multi-vendor contract for standardized kitchen equipment. The procurement targets specific appliance models, including GE refrigerators (Model GIE21GSHHSS), GE microwaves (Model PEB9159SJ3SS), Follett ice makers, and Bunn coffee makers with side and top burners. Bidders must submit comprehensive pricing that includes all fees, shipping costs, and taxes, with purchases to be made under FOB Destination terms. The bid is due on July 8, 2025, at 10:00 AM EDT, with submissions accepted electronically through www.bidnetdirect.com or via hard copy to KUB's Procurement Department. Vendors must clearly mark sealed submissions with the bid name, control number, and due date. The anticipated contract timeline includes a Notice of Award and Supply Agreement signing on or about July 15, 2025, with the potential contract term extending to 2030. KUB reserves the right to award to multiple vendors and will evaluate bids based on comprehensive pricing, compliance with specifications, and ability to meet the organization's appliance requirements.

KUB encourages participation from small businesses, minority-owned, and women-owned business enterprises, though specific set-aside percentages are not explicitly detailed. Vendors must provide a W-9 and Vendor Application if they are new to KUB's procurement roster. The contract allows for pricing adjustments once per calendar year based on the Consumer Price Index-Urban (CPI-U), with any proposed changes requiring 30 days' written notice and KUB approval. Successful vendors must maintain adequate inventory to fulfill purchase orders and provide detailed packing slips with each shipment. Insurance requirements include Workers' Compensation, Commercial General Liability, and Automobile Liability coverage. While specific contract value is not disclosed, the agreement suggests a flexible, ongoing procurement approach that can accommodate KUB's evolving appliance needs across various facilities. The contract includes non-discrimination provisions and requires compliance with Title VI of the Civil Rights Act of 1964, with KUB reserving the right to terminate the agreement with 90 days' written notice.