Kingwood AFRC HVAC Replacement Construction

The West Virginia Department of Administration, Purchasing Division, on behalf of the Adjutant General's Office, is seeking a contractor to replace a rooftop HVAC unit at the Kingwood Armed Forces Reserve Center located near Kingwood, West Virginia. This Centralized Request for Quote (CRFQ ADJ2600000004) requires a contractor to provide all necessary labor, materials, tools, equipment, and supervision to remove the existing rooftop unit and install a new HVAC unit that meets specific technical specifications. The new unit must operate with existing controls, utilize the existing 480V power supply, and comply with detailed mechanical and electrical requirements. A mandatory pre-bid meeting was held on August 14, 2025, at 10:00 am EST, with vendor technical questions due by August 18, 2025, at 11:00 am EST. The bid opening is scheduled for August 21, 2025, at 1:30 pm EST, with the contract structured as a fixed period contract to be completed within 365 calendar days. Vendors must possess a valid West Virginia Contractor's License and provide a one-year warranty on all parts, labor, and materials.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract requires bidders to submit a bid bond, performance bond, and labor/material payment bond. While no incumbent vendors are identified, the project is contingent upon receipt of federal funding, and vendors are requested to honor their pricing for 90 days from the bid opening date. The solicitation does not provide a specific budget range or award value, but it involves replacing an existing HVAC unit at the Kingwood Armed Forces Reserve Center located at 12597 River Road. The project will integrate with existing infrastructure, including the current control systems and power supply. Contractors will need to ensure seamless installation and operation of the new HVAC unit without requiring additional fire marshal inspections, new duct detectors, or structural engineering assessments.