Addendum 1.pdf

Date Printed: Aug 19, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 1759136 Reason for Modification:

Doc Description: Kingwood AFRC HVAC Replacement Construction Addendum No. 1

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2025-08-19 2025-08-21 13:30 CRFQ 0603 ADJ2600000004 2

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

David H Pauline 304-558-0067 david.h.pauline@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Aug 19, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum No. 1

1) To provide copies of the Pre-Bid meeting sign-in sheets (See attached)

2) To provide responses to vendor questions regarding the solicitation (See attached)

3) The Bid opening remains August 21, 2025 at 1:30 pm., EST.

No other changes

INVOICE TO SHIP TO

ADJUTANT GENERALS

OFFICE

KINGWOOD ARMED FORCES

RESERVE CENTER

1707 COONSKIN DR 240 ARMY RD

CHARLESTON WV KINGWOOD WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Kingwood AFRC HVAC Replacement

Construction

Comm Code Manufacturer Specification Model #

72000000

Extended Description:

See the bid form to input pricing

Labor and materials to replace HVAC Unit at the Kingwood Armed Forces Reserve Center

SCHEDULE OF EVENTS

Line Event Event Date 1 Mandatory Prebid Meeting At 10:00 am., EST. 2025-08-14 2 Vendor Technical Questions Due By 11:00 am., EST. 2025-08-18

SOLICITATION NUMBER: CRFQ ADJ2600000004

Addendum Number: 1

The purpose of this addendum is to modify the solicitation identified as (“ADJ2600000004”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

☐ Modify bid opening date and time.

☐ Modify specifications of product or service being sought.

☒ Attachment of vendor questions and responses.

☒ Attachment of pre-bid sign-in sheet.

☐ Correction of error.

☐ Other.

Description of Modification to Solicitation:

1) To provide copies of the Pre-Bid meeting sign-in sheets (See attached)

2) To provide responses to vendor questions regarding the solicitation (See attached)

3) Te bid opening date and time remains August 21, 2025, at 1:30 pm., EST.

No other changes.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

DEPARTMENT OF THE ARMY

JOINT FORCES HEADQUARTERS WEST VIRGINIA

1707 COONSKIN DRIVE

CHARLESTON, WEST VIRGINIA 25311-1026

August 19, 2025

ADDENDUM NO. 1- CRFQ-ADJ2600000004

RE: Construction – Kingwood AFRC HVAC Replacement West Virginia Army National Guard Kingwood Armed Forces Reserve Center, Kingwood, WV

TO: Prospective Bidders

FROM: West Virginia Army National Guard

NOTE: This Addendum forms a part of the Contract Documents and modifies the original Bidding Documents.

PART 1 – INFORMATION FOR BIDDERS

Bid opening date remains August 21, 2025 @ 1:30 pm EST

PART 2 – BIDDERS’ QUESTIONS AND RESPONSES

Question No. 1: Can the existing HVAC Control Contractor be provided?

Response No. 1: The controls are meniscus, we do not have a contractor we use.

Question No. 2: Will the existing supply duct require insulation?

Response No. 2: No.

Question No. 3: Are there any specifications for air balance?

Response No. 3: No.

Question No. 4: Is there a sequence of operation for the new MUA unit?

Response No. 4: No.

Question No. 5: Will the new MUA unit require a Fire Marshall inspection?

Response No. 5: No.

Question No. 6: Are new duct detectors required?

Response No. 6: No.

Question No. 7: Is a structural engineer required?

Response No. 7: No.

END OF ADDENDUM

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: CRFQ ADJ2600000004

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

☒ Addendum No. 1 ☐ Addendum No. 6

☐ Addendum No. 2 ☐ Addendum No. 7

☐ Addendum No. 3 ☐ Addendum No. 8

☐ Addendum No. 4 ☐ Addendum No. 9

☐ Addendum No. 5 ☐ Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.