Kenwood NX-5300 UHF Portable Radios

The West Virginia Department of Homeland Security, Division of Administrative Services, on behalf of the Division of Corrections and Rehabilitation, is issuing an Automated Request for Quote (ARFQ) DCR2600000068 for a one-time purchase of Kenwood communications equipment for Marshall County. The procurement specifically seeks 61 Kenwood NX-5300 UHF Portable Radios with limited keypad and 5-watt capability, 20 Kenwood KRA-23 UHF Antennas (440-490MHz frequency range), 61 Kenwood KMC-72 Speaker Microphones, and 20 Kenwood KBH-11 Belt Clips. All radios must be P25 Conventional with minimum Phase 1 and Phase 2 P25 Trunking Options, Link Layer Authentication, and include a minimum of two KBN-L2 Li-ion batteries (2600mAh) per radio. No substitutions or alternate models are permitted. The solicitation was issued on October 29, 2025, with vendor questions due by November 5, 2025, at 2:00 PM EST, and the final bid submission deadline is November 12, 2025, at 10:30 AM EST. Evaluation will be based on the lowest overall total cost as shown on the Agency-provided Pricing Page, with delivery required within 30 working days of order receipt to the Stevens Correctional Center in Welch, West Virginia.

The procurement does not specify any specific set-aside designations or restrictions on vendor participation. No information is provided about incumbent vendors or existing technology infrastructure that would require integration. Vendors must complete the entire pricing page, with incomplete submissions resulting in automatic disqualification. The delivery is F.O.B. destination, and vendors must carry sufficient inventory to fulfill contract obligations and provide quarterly reports and annual summaries. While no specific budget range is explicitly stated, the procurement involves multiple line items totaling 61 radios, 20 antennas, 61 speaker microphones, and 20 belt clips. Vendors must be properly registered with the agency prior to contract award and will be responsible for all applicable sales and use taxes. The contract is structured as a one-time purchase, with the term running from the issuance of the Award Document until all goods have been delivered, not to exceed one fiscal year.