JPMC SOURCEWELL RFP 110426 Digital Procurement Platforms with Related Services for Operational Goods

Sourcewell, a Minnesota local governmental agency and cooperative purchasing organization, is soliciting master agreements for digital procurement platforms with related services for operational goods under RFP 110426, with proposals due November 4, 2026. The solicitation is issued in cooperation with the State of Illinois Chief Procurement Officer for General Services and is open to state governments, departments, agencies, institutions of higher education, political subdivisions including school districts, counties, and cities, as well as the District of Columbia and U.S. territories, subject to individual state procurement director approval and applicable statutory compliance. Illinois entities may participate on a non-mandatory basis.

The master agreements are designed to establish collective purchasing vehicles providing participating entities with pricing advantages unavailable through individual procurement. Vendors must deliver digital procurement platforms and related operational-goods services meeting mandatory minimum requirements and technical specifications; the RFP documentation available through the Sourcewell Procurement Portal will detail these specifications.

The initial contract term is four years, with provisions for up to three additional one-year extensions based on mutual agreement and the best interests of Sourcewell and participating entities. The contract may be extended beyond seven years under exceptional circumstances, contingent upon annual vendor certification of compliance with mandatory minimum requirements and technical specifications. The total term of any participating agreement, including the initial term and any extensions or amendments, cannot exceed ten years.

All participating agreements are contingent upon the availability of funds and subject to termination or suspension at the State's sole discretion without penalty if appropriations fail or funding becomes insufficient. Vendors must register in both the Illinois Procurement Gateway and BidBuy before contract execution. Vendors may be required to meet Illinois Business Enterprise Program goals and contracting goals with Illinois small businesses. All agreements incorporate the State of Illinois Standard Terms and Conditions and are subject to the Illinois Freedom of Information Act.