JPMC Snow and Ice Control Equipment

The State of Illinois, through the Department of Central Management Services (CMS) Bureau of Strategic Sourcing (BOSS) in agreement with the Chief Procurement Officer for General Services, is soliciting bids for a Joint Purchase Master Contract (JPMC) for snow and ice control equipment repair parts and accessories. This Invitation for Bid (IFB) seeks qualified vendors to supply repair parts and accessories for four primary product lines: Raiko, Monroe, Swenson, and Dickey-John equipment on an as-needed basis to all governmental units and qualified not-for-profit agencies throughout Illinois. The awarded vendor must maintain adequate inventory to deliver common repair and wear parts to any Illinois location within 24 hours of request, with non-common items delivered within 72 hours, with all deliveries made F.O.B. destination. The contract term commences May 1, 2026, or upon final execution by both parties, whichever is later, and extends through April 30, 2030, with a maximum total term not to exceed ten years including any renewals or extensions. Vendors must be the manufacturer or an authorized dealer with documentation of authorization available upon request, and pricing shall be submitted as a single percent discount from Manufacturer's Suggested Retail Price (MSRP) for each product line, with a minimum order requirement of $250. The State will award to the lowest-priced responsive and responsible bidder, with the possibility of award by line item. Electronic bids must be submitted through BidBuy by the deadline of March 11, 2026, and must include required documentation such as Vendor Disclosure or IPG Active Registered Vendor Disclosure, an Offer to the State of Illinois, a completed Contract document, and a detailed catalog price list in Microsoft Excel or CSV format.

No specific set-aside designations or restrictions on organizational types are detailed in the available solicitation documents, though a Minority Contractor Opportunity Initiative administrative fee of $15 is required for contracts valued at $1,000 or more. The solicitation does not identify any incumbent vendors or current contractors. The contract includes standard insurance requirements of $1,000,000 general commercial liability and auto liability coverage, with worker's compensation as required by law, and vendors are required to submit annual reporting on veteran hiring, contract usage, and subcontractor payments. Pricing must include all costs for F.O.B. destination delivery and is designated as estimated rather than firm, with one upward price adjustment permitted per twelve-month period following the first contract year, requiring written approval from BOSS. Economic adjustments for government actions such as tariffs or duties may be requested and added as separate line items upon approval, and MSRP adjustments may be requested once annually with verifiable documentation from the vendor's supplier. The State retains the right to terminate the contract for convenience with 30 days' notice or for cause immediately upon written notice, and payment terms comply with the State Prompt Payment Act with invoices due by July 31 for expenses through June 30. No specific contract value or budget range is disclosed in the available solicitation documents.