JPMC Office Furniture

The State of Illinois Department of Central Management Services (CMS) is seeking to establish a Joint Purchase Master Contract (JPMC) for office furniture through Invitation for Bid (IFB) number 26-416CMS-BOSS4-B-48751. The procurement will enable governmental units and qualified not-for-profit agencies to purchase office furniture on an as-needed basis, with specific focus on products from authorized dealers of Allsteel or Haworth brands. Required deliverables include office furniture such as desks, tables, workstations, chairs, modular walls, cubicles, filing cabinets, storage solutions, and ergonomic products, along with related services like basic design/layout and installation. Bidders must submit comprehensive documentation including Vendor Disclosure, Offer to State of Illinois form, contract documents, and a Business Enterprise Program Utilization Plan. The pre-bid conference is scheduled for November 13, 2025, at 11:00 AM CST via Webex, with electronic bid submissions mandatory through BidBuy by the December 4, 2025 deadline. Evaluation will be based on lowest cost among responsive and responsible bidders, with the State anticipating multiple contract awards for each approved furniture brand.

The solicitation includes a 5% Business Enterprise Program (BEP) goal, with the State's broader aspiration to award not less than 30 percent of total contract dollars to businesses owned by minorities, women, and persons with disabilities. A certified vendor list of 16 qualified vendors has been prepared, representing minority-owned enterprises (MBE), women-owned business enterprises (WBE), and service-disabled veteran-owned small businesses (SDVOSB). The contract will have an initial five-year term with potential extensions up to ten years total, featuring volume discount structures across five pricing tiers ranging from $1-$100,000 to $750,001 and above. Pricing will remain firm for the first twelve months, with one potential upward price adjustment permitted annually subject to CMS BOSS approval. While no specific total contract value is disclosed, the indefinite quantity contract provides flexibility for governmental units to purchase office furniture as needed. Vendors must maintain specific insurance requirements, including $1,000,000 General Commercial Liability and $1,000,000 Auto Liability insurance, and comply with Illinois Prevailing Wage Act requirements for installation services.