JPMC Dishwashing Supplies, Institutional

The State of Illinois Department of Central Management Services (CMS) Bureau of Strategic Sourcing (BOSS) is soliciting bids for a Joint Purchase Master Contract (JPMC) for dishwashing supplies, targeting governmental units and qualified not-for-profit agencies. The five-year contract, effective August 22, 2025, will procure dishwashing chemical compounds, concentrated rinse additives, concentrated lime solvents, and institutional dishwashing supplies for automatic dishwashing machines. Vendors must furnish, install, and maintain electronic dispensing systems compatible with various institutional machines across state facilities including mental health centers, correctional facilities, veterans homes, and schools. The procurement requires vendors to provide at least 10 maintenance visits annually, emergency and non-emergency repair services, initial training, and comprehensive reporting. Evaluation criteria will focus on per-case pricing, with bidders required to submit product labels, Safety Data Sheets, manufacturer's literature, and National Sanitary Foundation (NSF) approval documents. Key procurement dates include a pre-bid conference on May 13, 2025, at 11:00am Central Time via Webex, with bid submissions due by May 27, 2025, through the BidBuy system.

The solicitation includes a 6.0% Business Enterprise Program (BEP) goal for minority, women, and persons with disabilities-owned businesses, with additional opportunities for service-disabled and veteran-owned small businesses. The current incumbent for the dishwashing supplies contract is Ecolab, and the contract allows for subcontractors with flexibility for individual governmental units to establish facility entry policies. The contract is an indefinite quantity agreement with no guaranteed purchase volumes, and will utilize a F.O.B. Destination delivery method with a $500 minimum order requirement. Vendors must provide environmentally responsible products featuring renewable resources, biodegradability, and recyclable packaging, and maintain $1,000,000 per occurrence in general commercial liability, auto liability, and worker's compensation insurance. While specific contract value is not disclosed, the procurement is structured to accommodate diverse organizational needs across Illinois governmental and not-for-profit sectors, with each participating entity responsible for direct billing and dispute resolution with the selected vendor.