JPMC Ballasts Fluorescent HID LED

The Illinois Department of Central Management Services (CMS) has issued an Invitation for Bid (IFB) B-43609 to establish a Joint Purchase Master Contract for ballasts, specifically for fluorescent, high-intensity discharge (HID), and LED lighting products. The procurement will enable governmental units and qualified not-for-profit agencies to purchase these electrical components on an as-needed basis during the contract period. The contract will have an initial term of five years, with the potential to extend up to ten years total. Bidders are required to submit pricing as a percentage discount off the Manufacturer's Suggested Retail Price (MSRP) for each catalog line item, with the ability to request economic adjustments no more than once per twelve-month period. A pre-bid conference is scheduled for November 13, 2024, at 10:00 am CST, which will be conducted virtually via Webex, providing potential vendors an opportunity to ask questions about the solicitation requirements. The bid submission deadline is set for November 26, 2024, and vendors must provide detailed pricing information, manufacturer details, and part numbers for each specified lamp type, wattage, voltage, and length.

The solicitation includes a 3% Business Enterprise Program (BEP) goal for Minorities, Women, and Persons with Disabilities, requiring vendors to be certified with the Commission on Equity and Inclusion prior to the bid opening date to count towards this goal. There are no Small Business Set-Aside or Veteran Small Business goals for this contract. Vendors must complete and submit several mandatory forms, including the IPG Active Registered Vendor Disclosure, Vendor Disclosure Form, and Utilization Plan, which outline requirements for vendor participation, non-discrimination assurances, and compliance obligations. Potential bidders must certify they are not barred from contracting with the state and disclose any current or pending contracts over $100,000. While no specific budget range is explicitly stated, the contract is designed to accommodate flexible ordering by governmental and not-for-profit entities, with no minimum order quantity specified. The comprehensive nature of the solicitation suggests a potentially significant procurement opportunity for vendors specializing in lighting ballast technologies.