JF26-25 Progressive Federal Technology
Closed State & local contract opportunity Posted
- Solicitation number
- JF26-25
- State
- Utah
- Responses due
Opportunity facts
- NIGP code
Opportunity details come from utah.bonfirehub.com. Updated .
About this opportunity
The Utah Department of Corrections (UDC) and Board of Pardons and Parole (BOPP) are pursuing a sole source procurement for Progressive Technology Federal Systems, Inc. (PTFS) to provide licensing, support, and maintenance of the Knowvation Productions software system. The contract, running from August 18, 2025, to August 17, 2030, will cover an offender management system supporting approximately 2,500 UDC and BOPP employees, along with local law enforcement agencies. The system includes a Production module, Test License, and Redaction Module, enabling secure sharing of criminal histories, pre-sentence reports, court records, and sensitive documents. Professional services will be provided with support available Monday through Friday, 8:30 a.m. to 5:30 p.m. EST, excluding federal holidays. The contract's key objectives include comprehensive offender information management, system enhancements, and ongoing technical support. The procurement is being processed as a sole source solicitation with a response deadline of October 21, 2025, and is justified by critical elements inadvertently omitted in the original solicitation process.
The procurement does not specify any set-aside designations or restrictions on responding organizations. The incumbent vendor is Progressive Technology Federal Systems, Inc., who will continue to provide services using their proprietary ArchivalWare Knowvation Productions platform. The contract includes designated "superusers" who can edit and enter system information, with most users having read-only access. The total five-year contract value is $155,655.63, which comprises $113,266.63 for software licensing and $42,389.00 for professional services. Professional services will be billed at $175.00 per hour with a minimum four-hour charge, and costs will incrementally increase each year. The system requires integration with existing UDC and BOPP infrastructure, supporting critical ongoing information management needs across multiple state agencies and law enforcement entities.
Opportunity text
NOTICE OF INTENT TO AWARD A CONTRACT WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS The Division of Purchasing is publishing this notice pursuant to the Utah Procurement Code. The Conducting Procurement Unit submitted this form to the Division of Purchasing claiming that it intends to award a contract without competition if it is determined by the Division of Purchasing, in writing, that: - there is only one source for the procurement item; - transitional costs are a significant consideration in selecting a procurement item; or In the Files section the Conducting Procurement Unit has identified its justification for wanting to award a contract without engaging in standard procurement process. You MUST read all of the documentation in the Files.
Files
| File | Type | Posted |
|---|---|---|
| 1-PTFS Part 8 Form (266026 Posting) (1).pdf | ||
| 2-266026 - PTFS- Scope.pdf |
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