Jefferson County Human Services - Medium Size Lowstep Minivan

Jefferson County Human Services is seeking to procure one medium-size lowstep minivan through Invitation for Bid (IFB) No. JCHS 2024-02, specifically to provide transportation services for seniors and individuals with disabilities within Jefferson County, Wisconsin. The procurement requires a vehicle comparable to a 2024 Honda Odyssey EX-L or an approved equal, with specific technical requirements including detailed engine, drivetrain, safety feature, and passenger accommodation specifications. Key deliverables include a vehicle with a three-year/36,000-mile bumper-to-bumper warranty and a five-year/60,000-mile powertrain warranty, to be delivered F.O.B. Destination to Highline Corporation in Hurley, Wisconsin. The solicitation timeline includes several critical dates: questions and "or equal" product requests are due by December 19, 2024, at 2 PM CT, with bid submissions required by January 21, 2025, at 4 PM CT. The bid will be opened on January 22, 2025, at 9 AM CT, with an estimated contract award date of February 11, 2025, and a contract start date of February 12, 2025. The evaluation criteria will focus on the lowest responsive and responsible bidder meeting all specified requirements, with award based on total unit pricing for the first year of the contract.

The procurement is subsidized by state and federal transit operating funds, with federal grant monies of $53,113 supporting the contract. Disadvantaged Business Enterprise (DBE) participation requirements are outlined in the federal clauses, mandating that all firms bidding on the contract complete a Bidders List form that captures details about company type, NAICS codes, annual gross receipts, DBE status, and demographic information. The solicitation includes comprehensive federal clauses covering areas such as lobbying restrictions, government-wide debarment and suspension, clean air and water requirements, and Davis-Bacon labor standards. While no specific set-aside designations are explicitly stated, the procurement appears open to qualified vendors who can meet the technical specifications and federal compliance requirements. The contract is structured as a firm-fixed-price agreement with a base period of one year and no renewal options, with Jefferson County not guaranteeing any specific purchase quantity. The total contract value is not definitively stated, but bidders are required to provide all-inclusive pricing that covers operating and administrative costs for performing the service.