Jefferson Academy- Food Service Management

Jefferson Academy, a K-6 school in Kaysville, Utah, is requesting proposals for food service management covering the 2026-2027 school year with proposals due June 29, 2026 at 3:00 PM MDT and questions due June 5, 2026 at 5:00 PM MDT. The contract encompasses the National School Lunch Program, School Breakfast Program, and potentially the Summer Food Service Program, Child and Adult Care Food Program, Afterschool Snack Program, and Fresh Fruits and Vegetables Program.

The food service management company must operate a self-prepared program for approximately 480 students with projected annual meal equivalents of 50,615 meals across 180 service days. Current participation averages 216 paid lunch students, 33 free lunch students, 15 reduced-price lunch students, 17 paid breakfast students, 9 free breakfast students, and 1 reduced-price breakfast student. Service includes seven lunch periods between 10:40 AM and 12:15 PM. The FSMC is responsible for all food purchases (including USDA commodity processing), labor, and fringe benefits for food service staff; Jefferson Academy retains responsibility for utilities, indirect labor, facility cleaning, and equipment maintenance.

Total projected annual revenue is $178,853.76, comprised of $82,295.00 in local meal-sale revenue, $61,032.76 in federal reimbursements, and $35,526.00 in state reimbursements. The contract runs July 1, 2026 through June 30, 2027, with options for up to four additional one-year renewals subject to mutual agreement and Utah State Board of Education approval.

Evaluation uses a one-step scoring methodology with a 70-point minimum threshold: cost (35 points, primary factor), service capability plan (20 points), years of experience with child nutrition programs (10 points), personnel management and staffing (20 points), student and staff engagement (5 points), and quality assurance (10 points). The FSMC must submit pricing itemizing direct cost of operation, administrative fee, and management fee as a fixed per-meal reimbursement rate.

Required certifications include independent price determination, debarment and suspension compliance, lobbying compliance, acknowledgement of personnel relationship conflicts, and FSMC and SFA certification of acknowledgement forms. The FSMC must maintain comprehensive general liability, workers' compensation, vehicle, and umbrella liability insurance of $1,000,000 each, with Jefferson Academy named as additional insured. All food must meet USDA Grade Choice or better standards for meat and poultry, Government-inspected dairy, and Grade A produce. Proposals are submitted to Nicole Jones at 1425 S. Angel Street, Kaysville, UT 84037, with questions directed to njones@jeffersonacademy.org.