Janitorial Svcs Powell, Shelby & Oldham Co Rest Areas

The Commonwealth of Kentucky Transportation Cabinet solicited janitorial and grounds maintenance services for three interstate rest areas located in Powell, Shelby, and Oldham counties through a Request for Bid (RFB 605_2200000678_1) posted on May 18, 2022. The procurement encompasses custodial and grounds maintenance at the Bert T. Combs Mountain Parkway Rest Area in Powell County, the Interstate Welcome Center and Rest Area on I-64 in Shelby County, and two Interstate Rest Area facilities on I-71 in Oldham County, with services including daily building cleaning, restroom maintenance, grounds upkeep, litter removal, snow and ice removal, and minor repairs across three daily shifts (7:00 AM–3:00 PM, 3:00 PM–11:00 PM, and 11:00 PM–7:00 AM). The contract period spans 365 days per location beginning July 1, 2022, through June 30, 2023, with four optional one-year renewal periods available with written approval. The successful bidder must furnish all labor, equipment, materials, supplies, uniforms, and safety equipment at no cost to the Commonwealth, maintain workers' compensation insurance and general liability coverage of $1,000,000 per occurrence, and ensure all employees pass criminal background checks and are at least 18 years old. Evaluation criteria consisted of 95 points for price and 5 points for months in business experience, with a minimum of 24 months required and a maximum of 120 months eligible for evaluation scoring. Phase 1 unpriced offers were due June 3, 2022, by 1:30 PM, with Phase 2 online reverse auction bidding scheduled for June 9, 2022, from 11:00 AM to 11:15 AM ET through the eBridge platform, and the tentative award date was June 22, 2022.

The solicitation included no designated set-asides for disadvantaged enterprises, though Kentucky resident bidders receive reciprocal preference against nonresident bidders from states providing preference to their residents. Bidders were required to submit compliance documentation including an Annual Affidavit confirming adherence to Kentucky campaign finance laws (KRS 45A.110 and 45A.115), sales and use tax registration with the Kentucky Department of Revenue, and non-delinquency on state taxes or fees, with the affidavit requiring notarization and representing a mandatory compliance document with one-year validity. No incumbent vendors or current contractors were identified in the solicitation documents, and bidders were required to utilize the Kentucky Vendor Self Service (VSS) online portal at https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService to submit responses and access supplemental bid materials. Contractor performance would be evaluated using the standardized Rest Area Maintenance Inspection Report form (TC 71-126), with scoring resulting in penalty assessments ranging from 5% to 20% daily rate reductions based on inspection scores, and the awarded supplier was obligated to pay a transaction fee to eBridge of 1.5 percent of the final total purchase price. No specific funding amounts or budget ranges were disclosed in the solicitation documentation.