Janitorial Svcs District 11

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, is soliciting bids for janitorial services for the Department of Highways District 11 through Request for Bid (RFB) 605 2300000493. The procurement requires comprehensive janitorial services at three locations in Manchester, Kentucky: the District 11 Office (21,000 square feet, three times weekly on Monday, Wednesday, and Friday after 4:00 p.m.), the Materials Lab (2,100 square feet, once weekly on Friday after 4:00 p.m.), and the IT/Planning Lab (700 square feet, once weekly on Friday after 4:00 p.m.). Deliverables include routine janitorial cleaning, semi-annual floor stripping, sealing, waxing, and carpet cleaning services. Qualified bidders must demonstrate a minimum of 24 months in business, with experience evaluated on a scale of up to 120 months. Bids will be evaluated using a best value approach with price weighted at 95 points and bidder experience at 5 points, with the lowest-priced conforming bid receiving maximum points. The bid submission deadline is February 17, 2023, at 1:30 p.m. Eastern Time, with an anticipated award date of February 27, 2023. Mandatory pre-bid site visits are required, and vendors must obtain a signed Attachment F Site Visit Validation Form from authorized KYTC representatives (Minnie Weaver or Kelly Rader at 606-598-2145). The initial contract period runs from March 1, 2023, through February 29, 2024, with four optional one-year renewal periods available. All bids must be submitted electronically through the Kentucky Vendor Self Service system; email and hard copy submissions will not be accepted.

The solicitation does not specify set-asides or restrictions on organizational type, though all successful bidders must comply with Kentucky campaign finance law attestations and obtain Contractor's General Liability Insurance of $1,000,000 per occurrence and Kentucky worker's compensation insurance. Bidders are required to pass criminal background checks, and no employee with a history of sexual misconduct, assault, theft, or felony is permitted on the contract. The incumbent vendor is not required to conduct a mandatory site visit but must list the current contract number on the validation form. Price increases are prohibited during the first 12 months of the contract, with only one increase permitted during the contract period if justified by industry-wide price changes with written documentation. The solicitation does not disclose a specific contract value or budget range, with award value dependent upon the competitively evaluated bid pricing submitted by qualified vendors.