Janitorial Svcs Clark, Scott and Woodford County Rest Areas

The Commonwealth of Kentucky Transportation Cabinet issued a Request for Bid (RFB 605 2200000085) for janitorial and custodial services at six Interstate rest area facilities located across Clark, Scott, and Woodford counties within Highway District 7. The procurement seeks comprehensive daily maintenance services including custodial work, grounds maintenance, litter removal, snow and ice removal, parking area cleaning, and minor mechanical repairs on a 24-hour, seven-day-per-week basis. Minimum staffing requirements range from 6 to 16 employees per location depending on facility size and average daily traffic counts, requiring a combined workforce of 32 to 40 employees across all facilities. The two-phase competitive sealed bid process included Phase 1 unpriced technical offer submission by August 27, 2021 at 1:30 p.m. EST and Phase 2 online reverse auction bidding through eBridge on September 2, 2021 at 11:00 a.m. EST, with award notification by September 17, 2021 and contract commencement on October 1, 2021. The initial contract period runs from October 1, 2021 through September 30, 2022, with four optional one-year renewal periods available. Evaluation criteria allocate 95 points to price (lowest responsive bid receives maximum points) and 5 points to contractor experience in business (minimum 24 months required). The contractor must furnish all labor, equipment, materials, supplies, and chemicals necessary for service performance; maintain comprehensive general liability insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance; and ensure all employees undergo criminal background checks within 30 days prior to employment with no history of sexual misconduct, assault, theft, or felony convictions.

Reciprocal preference is applied to Kentucky resident bidders in accordance with KRS 45A.494, and additional preferences are available for qualified bidders including Kentucky Correctional Industries (20 percent preference) and certified nonprofit agencies serving individuals with disabilities (15 percent preference). No incumbent vendors or specific current contractors were identified in the solicitation documents. The contractor is responsible for providing uniforms (light blue shirts/blouses with dark blue trousers and identification), maintaining a 24-hour available project supervisor for weekly on-site inspections, and replacing failed equipment within 24 hours. Performance is subject to inspection by Kentucky Transportation Cabinet representatives with liquidated damages assessed at 10 percent of the daily contract rate per occurrence for noncompliance with minimum staffing requirements, safety standards, or acceptable work quality, with additional penalties of 5 percent for uniform violations and $200 per day for unauthorized shift schedule changes. Bidders must also pay a 1.5 percent transaction fee to eBridge and submit an executed Annual Affidavit for Bidders certifying compliance with Kentucky campaign finance laws and tax obligations. All bids must be submitted exclusively through the Kentucky Vendor Self Service e-Procurement system; hard copies and emailed bids will be rejected. Specific contract value or budget ranges were not disclosed in the available solicitation documents, with pricing to be determined through the reverse auction bidding process based on per-man-hour rates.