Janitorial Services Huron, SD

The South Dakota Department of Social Services, Division of Operations, is soliciting janitorial services for its Huron, SD field office located at 1000 18th Street SW through a competitive Request for Proposal (RFP19670). The procurement encompasses comprehensive cleaning and maintenance services for approximately 20,071 square feet of office space, including entrances, hallways, corridors, offices, and restrooms. Required services include five-times-weekly cleaning operations involving trash collection, floor care, vacuuming, dusting, and restroom sanitization; weekly deep cleaning tasks; monthly weed spraying; quarterly maintenance including door and woodwork cleaning, light fixture cleaning, and furnace filter replacement; twice-yearly exterior window washing; and yearly interior wall wiping. The contractor must provide direct supervision of employees, utilize environmentally preferred cleaning products, supply all necessary equipment and materials, and maintain flexible scheduling coordinated with the State. The contract period runs from June 1, 2026 through May 31, 2027, with an option for renewal for up to three additional one-year terms at the State's discretion. Key deadlines include a letter of intent submission by March 17, 2026, offeror questions due by March 24, 2026, site visits available between March 31 and April 8, 2026, and proposal submission via SFTP by April 8, 2026 at 5:00 PM CT, with an anticipated award decision on May 5, 2026. Pricing must be submitted separately from the technical proposal, with all costs for services, supplies, and equipment included in the cost proposal.

The RFP contains specific compliance and insurance requirements applicable to all responding contractors. Contractors must maintain commercial general liability insurance of not less than $1,000,000 per occurrence, professional liability insurance of not less than $1,000,000, business automobile liability insurance of not less than $1,000,000 per accident, and workers' compensation insurance as required by law. All contractors must certify compliance with debarment and suspension requirements, non-discrimination standards, and prohibitions on entity ownership by specified foreign governments including China, Iran, North Korea, Russia, Cuba, and Venezuela. Additionally, entities with five or more employees contracting for $100,000 or more must comply with restrictions on Israel boycotts. Either party may terminate the agreement with thirty days' written notice; however, the State may terminate immediately for breach. Payment will be made upon satisfactory completion of services based on itemized monthly invoices submitted with signed state vouchers, consistent with South Dakota Codified Law Chapter 5-26. The specific contract amount is not disclosed in the RFP summary and will be negotiated during award discussions, though the contract amount is subject to a not-to-exceed sum to be determined.