Janitorial Services for the National Guard Armory located at 2811 E Park Ave, Chippewa Falls

The Wisconsin Department of Military Affairs (WisDMA) is seeking janitorial services for the National Guard Armory located at 2811 E Park Ave in Chippewa Falls, Wisconsin. The procurement is a Request for Quotation (RFQ) for comprehensive cleaning services covering multiple facility areas including entryways, hallways, restrooms, classrooms, conference rooms, drill floors, and mechanical rooms. Bidders must have a minimum of three years of commercial office janitorial services experience and provide references from similar organizations. The contract period is 19 months, running from December 1, 2018, through June 30, 2020, with two optional one-year renewal periods. Key requirements include submitting a monthly cost, yearly cost, and hourly rate for on-call special cleaning services, designating a Contract Manager, and maintaining required insurance coverage with a minimum AM Best rating of A1. A mandatory pre-bid site visit was scheduled for November 1, 2018, at 1:00 p.m., and failure to attend or provide proof of attendance would result in bid disqualification. The bid was due on November 13, 2018, at 2:00 p.m. CDT, with award to be made to the lowest-cost responsive and responsible bidder meeting all specifications.

The solicitation did not specify any specific set-aside designations or restrictions on responding organizations. The state will provide basic supplies such as paper towels, toilet paper, trash liners, hand soap, and urinal screens, while the contractor must supply all other materials, equipment, and labor. Cleaning is to be performed on Mondays and Thursdays, with varying frequencies of tasks ranging from weekly to annual cleaning cycles. The contract includes provisions for termination, with WisDMA able to end the agreement with 30 days' written notice for any reason, or immediately if performance threatens health and safety or if required insurance lapses. While no specific award value or budget range was explicitly stated in the documents, the pricing is to be held firm for the initial contract period through June 30, 2019, with no fuel surcharges permitted. The comprehensive cleaning schedule details specific protocols for different surface types, including carpet vacuuming, floor maintenance, restroom sanitization, and general building-wide services.