Janitorial Services for Bellevue, KY Real ID

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, on behalf of the Department of Vehicle Regulation's Real ID Office, is issuing a Request for Bid (RFB) for janitorial services at the Bellevue, Kentucky facility located at 103 Landmark Drive, Suite LL1. The scope of work encompasses comprehensive janitorial services for a 5,195 square-foot basement-level office that serves approximately 10 employees and 50-75 daily visitors, with services to be performed three days per week (Tuesday, Thursday, and Friday) during normal business hours from 7:30 a.m. to 4:30 p.m. Required services include daily cleaning tasks such as floor sweeping and mopping, restroom sanitization, trash removal, and glass cleaning, supplemented by weekly dusting and high-surface cleaning, monthly deep cleaning and buffing, quarterly light fixture maintenance, semi-annual floor stripping and waxing, and annual wall and door washing. The initial contract period runs from May 1, 2024, through April 30, 2025, with four optional one-year renewal periods subject to written approval by both parties. Bidders must submit written questions by April 11, 2024, at 4:00 p.m. EST, with the Commonwealth posting responses by April 12, 2024, at 12:00 p.m. EST, and all bids must be submitted electronically through the Kentucky Vendor Self Service portal at https://vss.ky.gov by April 22, 2024, at 1:30 p.m. EST, with a tentative award date of May 1, 2024. Evaluation will employ a best-value ranking approach allocating 95 points to price (with the lowest bidder receiving maximum points) and 5 points for months in business (requiring a minimum of 24 months in business with a maximum scoring threshold of 120 months). All contractor employees must be at least 18 years old, pass criminal background checks from Kentucky State Police or Administrative Office of Courts current within 30 days of employment, be verified against the National Sex Offender Registry, and sign confidentiality and security agreements.

The RFB includes a mandatory site visit requirement, with bidders required to obtain authorization from Jennifer Cardwell (502-320-3359 or Jennifer.Cardwell@ky.gov) and submit a completed site visit validation form signed by an authorized Kentucky Transportation Cabinet representative with their bid response. The successful contractor must maintain General Liability Insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, providing an ACORD certificate naming the Kentucky Transportation Cabinet as certificate holder and additional insured within ten days of award notification, with failure to provide certificates serving as grounds for contract cancellation. Pricing shall be submitted as a monthly janitorial rate on a firm fixed-price basis with no price increases permitted during the initial 12 months; however, one price increase is allowable during the contract term if justified by industry-wide cost changes and requested at least 30 days in advance, with one additional price increase permitted after the first six months of optional renewal periods under the same justification requirements. The contractor is responsible for supplying all cleaning supplies, sanitizers, and equipment except for toilet paper, paper towels, hand soaps, and trash can liners, which the agency will provide. Kentucky resident bidder reciprocal preference applies in accordance with KRS 45A.490-494 if applicable, and failure to complete semi-annual or annual cleaning services within 30 calendar days of the scheduled date results in a 15% monthly penalty until completion. While no specific budget range or award value is disclosed in the solicitation documents, the contract structure is based on a monthly janitorial rate to be determined through the competitive bidding process.