Janitorial Services Abbeville/ Newberry

The South Carolina Department of Mental Health (SCDMH) is soliciting bids for janitorial services at two mental health facilities: the Abbeville Mental Health Center (6,000 square feet) and the Newberry Mental Health Center (8,425 square feet). The contract involves comprehensive cleaning services to be performed three times per week during evening hours, with detailed requirements for daily, weekly, quarterly, and semi-annual cleaning tasks. Specific deliverables include thorough sanitization of restrooms, disinfecting touchable surfaces, sweeping and mopping floors, emptying trash, cleaning reception areas, and performing deep cleaning procedures. Mandatory minimum qualifications require contractors to have been in the janitorial business for at least three years, with supervisory personnel having a minimum of three years' experience, and employees possessing at least six months of janitorial experience or enrollment in a formal training program. A mandatory pre-bid site visit is scheduled for March 15, 2023, at 10:00 AM at the Newberry facility, with questions due by March 16, 2023, at 4:00 PM. Bid submissions are required online by March 21, 2023, at 3:00 PM, with award notification anticipated on March 27, 2023. The contract will have an initial term of one year with four one-year renewal options, for a maximum contract life of five years.

The procurement opportunity includes specific provisions for South Carolina resident contractor preferences, with potential 2% or 4% preferences available for qualifying bidders. Contractors must maintain specific insurance coverage, including commercial general liability insurance of at least $1,000,000 per occurrence, auto liability insurance of $1,000,000 per accident, and workers' compensation insurance as required by state law. A state vendor number is mandatory for bid submission, and all bids must be processed through the state's online procurement system. The vendor is responsible for providing all janitorial supplies and equipment, with the mental health centers supplying only basic consumables like paper towels and soap. Specific chemical restrictions are in place, prohibiting the use of certain compounds including alkyl phenol ethylates, phthalates, heavy metals, and ozone-depleting substances. The procurement will be awarded to the lowest responsible and responsive bidder, with the state reserving the right to reject any or all offers and to cancel the solicitation if deemed necessary. While specific budget ranges are not explicitly stated, the comprehensive nature of the services and the multi-year contract structure suggests a significant ongoing investment in facility maintenance.