Janitorial Service for Dickinson District

The State of North Dakota Department of Transportation, Dickinson District, is issuing a Request for Proposal for comprehensive janitorial services at its Dickinson District office location. The procurement seeks a qualified contractor to provide daily cleaning of carpets and restrooms, weekly floor buffing and window cleaning, monthly deep cleaning activities, quarterly exterior window cleaning, and biannual detailed room-by-room cleaning of specified areas as outlined in the Contract Maintenance Activities Schedule. The contractor must obtain and maintain all required federal, state, and local licenses and certifications, secure commercial general liability and automobile liability insurance with minimum limits of $500,000 per person and $2,000,000 per occurrence, and maintain workers' compensation insurance. Work must be completed outside of the 7:00 AM to 3:30 PM timeframe to minimize disruption to employees and customers, with limited work permitted between 3:30 PM and 5:00 PM if minimally disruptive. Critical deadlines include a mandatory site inspection on February 4, 2026, at 4:00 PM Mountain Time (attendance is required for proposal eligibility), a deadline for submission of questions and objections on February 11, 2026, by 9:00 AM Mountain Time, and a proposal submission deadline of February 23, 2026, by 9:00 AM Mountain Time. The contract will commence on May 1, 2026, for an initial one-year term with two optional 12-month renewal periods available by mutual written agreement, with proposal evaluation expected to be completed by February 25, 2026, and notice of intent to award issued by approximately February 26, 2026.

The RFP documents do not specify set-aside designations or restrictions limiting competition to particular types of organizations or disadvantaged enterprises. No incumbent vendor or current contractor information is referenced in the available solicitation materials. The state will provide basic cleaning supplies, vacuum cleaners, garbage bags, toilet paper, soap, paper towels, and a floor buffer, with the contractor responsible for furnishing all other necessary equipment and materials. The contract is structured as a firm fixed-price agreement with pricing submitted separately from the technical proposal and presented as a monthly cost for janitorial services; compensation will be paid in 12 equal monthly installments upon completion and approval of work each month, though no specific budget range or estimated award value is disclosed in the available documentation. Interested parties should contact Procurement Officer Brandon Eslinger at boeslinger@nd.gov or 701-227-6512 for additional information regarding this opportunity.