Janitorial Service @ Atlanta Maintenance Facility

The State of Michigan Department of Transportation (MDOT) is soliciting proposals through Request for Proposal No. 180000000953 for comprehensive janitorial services at the Atlanta Maintenance Facility located at 13490 M-32/M-33 in Montmorency County, Michigan. This procurement seeks a qualified contractor to provide daily janitorial and facility cleaning services for a single-story, 2,935 square-foot building with office cleaning, restroom maintenance, lobby and corridor cleaning, break room maintenance, window cleaning (interior and exterior), and intensive floor care on varying schedules including daily, weekly, monthly, quarterly, semi-annual, and annual frequencies. The facility includes four restrooms with 19 fixtures, one break room, and multiple floor surfaces totaling 980 square feet of carpet, 1,403 square feet of vinyl, 765 square feet of ceramic, and 48 square feet of concrete, serving approximately 11 employees and 10 weekly visitors. The contract term is three years beginning March 1, 2018, through February 28, 2021, with two optional one-year renewal periods available. The contractor must supply all cleaning supplies while the State provides replenishable supplies including paper towels, hand soap, toilet tissue, trash liners, hand sanitizer, and air fresheners. Proposals must be submitted electronically through www.buy4michigan.com by 3:00 p.m. on February 9, 2018, with a mandatory pre-proposal meeting on February 6, 2018, at 3:00 p.m. at the facility site (attendance limited to two persons per bidder, with late arrivals subject to disqualification). Written bidder questions must be submitted by 3:00 p.m. on February 7, 2018, with State responses posted by February 8, 2018. Award will be made to the responsive and responsible bidder offering the lowest price while meeting all mandatory specifications, with the State reserving consideration of overall economic impact, total cost of ownership, qualified service-disabled veteran preferences, and prior performance history.

The contract is not set aside for Certified Business Enterprises (CBE), though qualified service-disabled veteran preferences may be considered in the evaluation. No incumbent vendor or current contractor information is referenced in the procurement documents. Contractors must comply with comprehensive insurance requirements including Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, Automobile Liability Insurance at $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law, with the State of Michigan named as an additional insured. Key personnel requirements include appointment of a dedicated Contractor Representative available during business hours via toll-free number and designation of on-site Key Personnel approved by the State, with all contractor employees required to undergo security and background checks. The contractor must submit detailed pricing schedules in modifiable formats (Microsoft Word or Excel) addressing weekly, monthly, semi-annual, and annual service frequencies with one-year and three-year total cost calculations; pricing must encompass all costs including labor, equipment, materials, setup fees, and any applicable taxes. Performance standards include liquidated damages of $250 plus $100 per hour for failure to respond to emergencies within two hours, $50-$100 per hour for failure to correct unsatisfactory conditions within one business hour, and $250 plus $50 per day for late or improper work completion. While specific contract value ranges are not stated in the procurement documents, the complexity and three-year initial term with potential two-year renewal period indicate a substantial service contract; however, contracts exceeding $250,000 will require State Administrative Board approval.