NEW LSS_Janitorial -Atlanta Facility Building.docx

RFP #: 180000000953

LOCATION SPECIFICATION SHEET (LSS)

A. CONTRACT AND PROGRAM MANAGER INFORMATION

CONTRACT INFORMATION

IS LOCATION ON CRO “SET ASIDE”?

SCHEDULED TO BE IN FUTURE?

Yes |_| No |X| Yes |_| No |X|

PROCUREMENT CONTACT INFORMATION

BUILDING LOCATION INFORMATION

DAILY VISITORS:

10/week

NUMBER OF RESTROOMS IN BUILDING:

*SEE ADDITIONAL INFORMATION

NOTE, INCLUDES: URINALS, BABY CHANGING STATION, TOILETS, SHOWERS, SINKS

Is window cleaning required?

Specify if Interior and / or Exterior and Number of Floors – typically 1st Floor for Exterior.

YES, PLEASE DESCRIBE INTERIOR / EXTERIOR OFFICE / BREAK ROOM AREAS AND DOORS

What is the RECOMMENDED Level of Insurance Risk for this Contract?

[EXAMPLE: LOW, MODERATE OR HIGH] DTMB-OAS & AGENCY to determine

ADDITIONAL INFORMATION: (Note additional building information, including, but not limited to, particular security requirements {keys, etc.} or known building environmental issues that Bidder should be aware of in performing janitorial services for this location):

Daily (Each time scheduled to clean;

XX per year) Weekly (Once per week;

52 times per year) Monthly (Once per month; 12 times per year) Quarterly (Once per Quarter;

4 times per year) Semi

(or) Bi-Annual (3 / 2 times per year) Annual (Once Per Year)

BASIC SERVICES

1. Office Cleaning (Note: The days office cleaning is to occur will be determined by the Facility Supervisor.)

X

a. Vacuum carpet, sweep & damp mop hard surface floor if applicable. Remove spots/stains from carpet.

X

b. Empty waste receptacles

X

c. Dust high and low, including all surfaces which gather dust. Do not dust desk surfaces or adjacent work surfaces.

X

2. Restrooms

a. Close restroom

X

b. Empty waste receptacles

X

c. Fill dispensers ** See Replenishable Supplies

X

d. Dust

X

e. Clean and sanitize waste receptacles

X

f. Dust mop

X

g. Clean and sanitize sinks

X

h. Clean glass and mirrors

X

i. Clean and sanitize toilets and urinals

X

j. Empty and sanitize all sanitary napkins receptacles

X

k. Clean and sanitize wall around toilets and urinals, stall and entry doors, and partitions between toilets, urinals and sinks. Also perform any obvious spot cleaning.

X

l. Damp mop (Note: Damp mops used in restrooms are not to be used for non-restroom areas.)

X

m. Vacuum carpet if applicable

X

n. Maintain floor drain(s)/traps free of odors

X

o. Service restrooms as requested by Facility Supervisor

X

3. Drinking Fountains

a. Clean, sanitize and wipe dry

4. Lobbies and Corridors

a. Empty trash/recyclable paper pick up

X

b. Pickup for miscellaneous recyclable materials

X

c. Remove carpet runners, clean floor underneath and replace runners

X

d. Vacuum carpet and runners

X

e. Dust mop

X

f. Damp mop or machine scrub

X

g. Maintain clean glass - includes entrance doors

X

h. Completely dust all fixtures - includes ledges, edges, shelves, exposed pipe, furniture, partitions, door-frames, etc.

X

i. Damp wipe all non-upholstered furniture, tables & counter areas including visitor/breakout rooms.

X

j. Vacuum upholstered lobby furniture

X

5. Wall /Partition Cleaning / Washing

a. Spot cleaning - including light switches

X

6. Stairway Cleaning, including those in parking ramps

a. Vacuum/dust mop/sweep

b. Vacuum/dust mop/sweep - Winter (November 1 - April 1) for designated areas.

c. Dust

d. Clean w/ sanitizer & wipe dry handrails & doorknobs

e. Damp mop

f. Damp mop - Winter (November 1 - April 1) for designated areas.

g. Spot clean walls and glass

7. Elevator Cleaning

a. Clean door guide tracks

b. Dust, damp wipe and wipe dry handrails, cab walls, doors

c. Vacuum carpet/damp mop

8. Thoroughly Clean Store Rooms/Janitor Closets

9. Designated Breakroom Cleaning

a. Empty food barrels/waste receptacles and clean receptacle covers

X

b. Sweep/dust mop/vacuum floors

X

c. Refill paper towel dispensers

X

d. Damp mop

X

e. Clean, scour and sanitize sinks

X

f. Damp wipe cabinetry, counter tops, table tops and outer surfaces of refrigerators

X

g. Clean under small counter top appliances

X

h. Clean top of paper towel dispensers

X

i. Damp mop spills

X

j. Damp mop and shine vinyl floors

X

10. High Use Areas Special attention must be given to the areas listed below. Both schedules & duties will be conducted as indicated. The facility supervisor reserves the right to schedule the activities listed in this section.

Cleaning to include: vacuum carpet, sweep & damp mop hard surface floors, remove spots/stains from carpet, empty waste receptacles and clean waste receptacle covers as applicable.

a. Cafeterias and cafes/snack bars

b. Clean tables and counter tops except for food serving and prep areas

c. Vending machine areas, concession stands, lounges and recreation areas

d. Empty food barrels

e. Conference rooms

X

f. Clean drawing boards in conference rooms

11. Variable Procedures

a. Emergency stain/gum removal from carpet

b. Empty exterior ashtrays/trash receptacles & clean all general areas including entrances, during Winter months of November 1 - April 1.

c. Empty exterior ashtrays / trash receptacles & clean all general areas including entrances, during Summer months of April 1 - October 31.

d. Wash all waste receptacles (inside & out) which present a soiled or odorous condition & sanitize

X

e. Replace waste receptacle liner when soiled or worn

f. Assist in snow removal operations around main building entrances, staffing changes may be needed

g. Entry leaf removal/sweeping fall season

12. SPECIAL – BUILDING SPECIFIC TASKS

Building Name:

a. Task

SERVICES

FREQUENCY

Daily (Each time scheduled to clean;

XX per year) Weekly (Once per week;

52 times per year) Monthly (Once per month; 12 times per year) Quarterly (Once per Quarter;

4 times per year) Semi

(or) Bi-Annual (2 times per year) Annual (Once Per Year)

13. General Tasks

a. Clean partition and interior glass

X

b. Dust walls high and low

X

c. Clean air bars and vents

X

d. Dust/clean baseboards

e. Dust/clean blinds, curtains, window treatments

X

f. Vacuum fabric upholstered furniture

g. Thorough wall / partition vacuuming and washing, after renovations or modifications as required

h. Additional/Emergency services

14. Intensive Floor Care

a. Spray buff finished hard surface floors - removing scuff marks included

b. Scrub restroom floors

c. Clean carpet runners / mats

X

d. Clean carpet in high traffic areas, includes main hallways, cubicle/office hallways, elevators, lobbies and cafeteria/cafes

e. Scrub and refinish stairwell floors

f. Carpet Cleaning - entire floor including inside cubicles and offices

X

g. Top strip & refinish floors

X

h. Strip & refinish all hard surface floors

X

SERVICES

FREQUENCIES

4 times per year)

a. Thoroughly disinfect all interior and exterior entry door hardware. This includes all push/panic bars, door knobs, door levers and handicap entry buttons.

x

b. Thoroughly disinfect all handrails in building entries or other common areas.

c. Thoroughly disinfect all lobby mounted and cab mounted elevator call buttons. To avoid damage to elevator controls systems and other electrical components, the appropriate disinfectant must not be sprayed directly onto elevator call buttons or panels. The disinfectant should first be applied to a cloth then wiped on the surface to be disinfected.

d. Thoroughly disinfect all push/panic bars, door knobs, door levers or other door opening devices on stairwell doors.

e. Thoroughly disinfect all push/panic bars, door knobs, door levers or other door opening devices on restroom doors.

x

f. Check hand sanitizer levels in all lobby and entrance dispensers. Report empty or nearly empty dispensers to the Facility Supervisor. Hand sanitizer refills will be supplied by DTMB and the dispensers will be stocked by DTMB staff.

SUPPLEMENTARY TASKS*

- To be determined by Program Manager.

NOTES AND ADDITIONAL INFORMATION

· All cleaning schedules are to be established with and approved by the Program Manager (PM) at the beginning of the contract period. Service delivery begin date will be determined by PM. Any deviation from the established schedule must be pre‑approved by the PM.

(Agencies should edit, add, delete, as needed to describe location needs):

**RESPONSIBILITY FOR REPLENISHABLE SUPPLIES**

*** ALL REQUIRED REPLENISHABLES SUPPLIED BY MDOT***

***ALL CLEANING SUPPLIES MUST BE PROVIDED BY THE VENDOR***

Location: