Janitorial and Disposable Products

Region One Education Service Center, on behalf of the Region One Purchasing Cooperative (ROPC), is soliciting proposals to establish a pre-qualified vendor list for the supply of janitorial and disposable products. The procurement encompasses cleaning and sanitizing chemicals, hair nets, disposable gloves and aprons, trash can liners, trays, plates, cups, food containers, flatware, straws, napkins, and other related goods and services within the specified scope. Vendors must demonstrate responsive and responsible supplier status and provide pricing in the BidTable with unit prices showing a minimum of four decimal places, with all pricing firm for the contract term unless justifiable price changes are submitted and approved. Evaluation will be based on cost (40 points), vendor reputation (10 points), quality (10 points), specification compliance (5 points), long-term cost (5 points), delivery experience (5 points), fill rates (5 points), ordering system availability (1 point), financial stability (1 point), insurance (1 point), and absence of legal claims (1 point), for a maximum of 100 evaluation points. A pre-bid meeting is scheduled for March 24, 2026 at 10:00 AM CST via Zoom, with written questions due by 3:00 PM CST on April 10, 2026. Proposals must be submitted electronically through the eBuyOne Bonfire portal no later than 3:00 PM CST on April 15, 2026, with bid opening occurring the same day via Zoom. The contract term is July 1, 2026 through June 30, 2027, with options to extend for up to four additional one-year periods through June 30, 2031, with award approval anticipated for June 23, 2026.

There are no set-aside designations or restrictions on the types of organizations that can respond to this procurement. All vendors must complete and submit Form W-9, Form CIQ (Conflict of Interest Questionnaire) per Texas Local Government Code Chapter 176 within seven business days of initiating discussions, and Form 1295 (Certificate of Interested Parties) electronically through the Texas Ethics Commission website with a certification number. The ROPC member list includes 146 member organizations spanning public school districts, charter schools, private schools, community colleges, cities, counties, and other public entities across Texas, representing over 466,000 students across seven South Texas counties. Vendors are required to pay a service fee of $0.0100 per $1.00 of total sales remitted monthly within 15 days of submission, with all discounts, rebates, allowances, and incentives accruing directly to cooperative members. Vendors are responsible for all freight, delivery, and handling costs with deliveries required to meet specific time windows and unloading requirements, and must provide monthly reporting of sales data. The estimated total contract value is approximately $11,914,670.28 over the initial contract term.