Jackson County AFRC Chiller Replacement (Construction)

The West Virginia Department of Administration Purchasing Division, on behalf of the WV Army National Guard Construction & Facilities Management Office, is soliciting competitive bids through a Centralized Request for Quote (CRFQ ADJ2500000013) for the removal and replacement of two 100-ton Trane CGAM chillers at the Jackson County Armed Forces Reserve Center located at 8832 Point Pleasant Road in Millwood, West Virginia. Bidders must provide all labor, materials, tools, supplies, and equipment necessary to complete the chiller replacement project, including site cleanup, waste disposal, crane services, electrical connections, and coordination with existing building operations. The successful contractor must be licensed as a contractor in West Virginia, comply with Davis-Bacon wage rate provisions (as the work is federally funded), maintain a drug-free workplace, and provide a one-year warranty on all parts, labor, and materials upon completion. A mandatory pre-bid meeting and site walk-through was held on August 15, 2024, at 10:00 a.m. at the project site; vendor technical questions were due by 11:00 a.m. on August 21, 2024; and sealed bids were due by August 26, 2024, at 1:30 p.m. at the Department of Administration Purchasing Division in Charleston, West Virginia. Pricing shall be submitted as a flat fee on the provided bid form, and the apparent successful vendor must furnish a bid bond equal to five percent of the total bid amount, along with performance and labor/material payment bonds each equal to one hundred percent of the contract value prior to award. Work is generally to be conducted Monday through Friday from 7:30 a.m. to 4:00 p.m., with liquidated damages assessed at $1,500 per day of delay plus a one-time fixed cost of $1,250 for Staff Judge Advocate review for work not completed after the contract completion date.

The solicitation documents do not explicitly identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors; however, successful bidders with contracts exceeding $250,000 must submit a subcontractor list within one business day of bid opening and identify any subcontractors performing more than $25,000 of work. All work must comply with applicable federal and state codes, OSHA requirements, and local safety regulations. The contractor is responsible for all permitting costs and must coordinate work with existing building operations to minimize disruption. Vendors must acknowledge receipt of all addenda by completing an Addendum Acknowledgment form and submitting it with their bid to avoid disqualification. The specific award value or budget range for this project has not been disclosed in the available solicitation documents; however, the federally funded nature of the project and the complexity of replacing two 100-ton chillers suggest a substantial contract value. Inquiries regarding the solicitation should be directed to buyer David H. Pauline at 304-558-0067 or david.h.pauline@wv.gov.