iwq 126388 Purchase and Replacement of Steam Kettle and Convention Steamer

Gwinnett County, Georgia is issuing an Informal Written Quote (IWQ) solicitation for the purchase and replacement of two pieces of commercial kitchen equipment for the Gwinnett County Sheriff's Office. The procurement seeks quotes for one Cleveland Range KGL100 steam kettle with 100-gallon capacity, natural gas operation, 190,000 BTU, 2/3 steam jacket, and 50 PSI capability (or approved equivalent), and one Cleveland 36-CEM-16-48 convection steamer with electric operation, 480 VAC, 3-phase power, 16-pan capacity, and 2-compartment configuration (or approved equivalent). All quotes must include complete removal and disposal of existing equipment, delivery, installation, and manufacturer performance startup services. Vendors must provide a one-year minimum warranty covering 100% labor and materials, proof of insurance meeting specific requirements (Commercial General Liability with $2,000,000 general aggregate, Automobile Liability with $1,000,000 combined single limit, and Workers' Compensation at Georgia statutory limits), E-Verify compliance documentation via notarized Contractor Affidavit and Agreement, and three references for similar projects. Delivery and installation must be coordinated with the Sheriff's Office and scheduled between 7:00 A.M. and 3:00 P.M., Monday through Friday. The initial bid submission deadline was April 10, 2026 at 3:00 P.M.; however, Addendum #1, dated April 6, 2026, extended this deadline to April 14, 2026 at 3:00 P.M. Questions regarding the solicitation must be submitted to Chelsey Ward, Purchasing Associate III, no later than 3:00 P.M. on April 7, 2026. Quotes must be submitted via email to Chelsey.Ward@GwinnettCounty.com, by fax to (770) 822-8735, or by mail to Gwinnett County Financial Services - Purchasing Division, 75 Langley Drive, Lawrenceville, Georgia 30046, with equipment to be delivered on a free on board (F.O.B.) destination basis to the Sheriff Department at 2900 University Parkway, Lawrenceville, Georgia 30043. The award will be made to the lowest responsive and responsible quote, with all unit pricing required to include delivery charges.

No set-aside designations or restrictions limiting vendor eligibility based on business classification, disadvantaged enterprise status, or organizational type are specified in this solicitation. No incumbent vendor or current contractor information is disclosed in the available documents. Gwinnett County is exempt from federal excise tax and Georgia sales tax, making vendors responsible for all applicable taxes on materials and labor. The county reserves the right to reject any or all quotes, waive technicalities, negotiate terms and conditions with the lowest responsive bidder, and determine award distribution based on the county's best interest determination. No specific budget range or award value is provided in the solicitation documents; however, bidders should anticipate that the total contract value will depend on the cost of the two pieces of equipment, removal and disposal services, installation, and applicable warranty and insurance requirements.