IWQ 1-04172026, Purchase and Installation of Fans

Gwinnett County is soliciting competitive quotes through an Informal Written Quote (IWQ) process for the purchase and installation of ceiling fans at the Department of Transportation Central facility located at 620 Winder Highway, Lawrenceville, Georgia. The scope of work includes installation of one 12-foot Powerfoil 6 ceiling fan rated for 200-240V/3PH operation with fire relay installation and wiring, along with three 36-inch directional wall-mounted fans equipped with 6-foot drop cord extensions. All installation work must be completed as soon as possible following material receipt, with work hours restricted to 7:00 A.M. through 3:30 P.M., Monday through Friday, unless otherwise approved. A mandatory site visit is scheduled for 11:00 A.M. on April 27, 2026, at the project location, with quotes due by 3:00 P.M. on April 30, 2026, submitted via email to Michael Milstein, Purchasing Associate II at michael.milstein@gwinnettcounty.com. Questions regarding the solicitation must be submitted by 3:30 P.M. on April 28, 2026. Award will be made to the lowest responsive and responsible bidder, and the County reserves the right to split awards, reject any or all quotes, or negotiate terms with selected bidders. All pricing must be submitted on the County's fee schedule and include labor, materials, supervision, temporary protection, safety provisions, and equipment necessary for complete installation. Required qualifications include comprehensive insurance coverage with Commercial General Liability minimum limits of $2,000,000 general aggregate and $1,000,000 per occurrence, Automobile Liability with $1,000,000 combined single limit, Workers Compensation at Georgia statutory limits, and Umbrella/Excess Liability coverage based on contract value; all insurance must be from companies authorized to do business in Georgia with A.M. Best ratings of A-5 or higher. Electrical work must be performed by certified electricians, any scissor lifts must be OSHA compliant, and contractors must provide a minimum one-year warranty on all work and submit three references for similar projects.

There are no designated set-aside categories for disadvantaged enterprises identified in this solicitation. Contractors are required to comply with Georgia's Illegal Immigration Reform Enhancements for 2013 by participating in E-Verify and must submit a notarized Contractor Affidavit and Agreement. Firms currently listed on the Gwinnett County ineligible source list are prohibited from submitting quotes and will not be considered during the evaluation process. No incumbent vendors, current contractors, or existing infrastructure integration requirements are identified in the solicitation materials. The contract budget or award value is not specified in the available documentation, though pricing should be submitted according to the County's established fee schedule for the specified equipment and installation services.