IVHM FY24 Andover System Maintenance/Support Sole Source

This procurement is a small purchase with sole source conditions for the maintenance and support of the Andover energy management system for the Illinois Department of Veterans Affairs in fiscal year 2024. The selected vendor will be required to perform factory-recommended checks and inspections of the energy management system and equipment, provide quarterly site visits of 8 hours each for a total of 32 hours, and perform onsite database and graphics backups with 3 visits of 4 hours each for a total of 12 hours. The vendor will also provide labor hours for scheduled service, emergency service during normal work hours, and any new work requested by the facility, for a total of 8 hours. All quoted prices must be valid for 180 days from the date of submission and include shipping and handling charges, with no price increases accepted. The agency reserves the right to reject all offers, reject individual offers for failure to meet any requirement, award by item or group of items, and waive minor defects. The winning vendor will be chosen based on the lowest total bid for all products.

This contract does not appear to have any set-aside designations or restrictions on the types of organizations that can respond. The Standard Certifications Attachment GG outlines the compliance requirements vendors must meet, including in areas such as civil rights, employment practices, ethics, use of forced labor, and accessibility of information technology. No information is provided on any incumbent vendors or current contractors, nor on the existing infrastructure or technology that requires integration. The total award value or budget range is not specified.