IVHM FY 27 Fire Alarm Inspections

The Illinois Department of Veterans Affairs is soliciting bids for fire alarm inspection, testing, maintenance, monitoring, and repair services at the Illinois Veterans Home Manteno facility, with questions due August 3, 2026 and bids due August 7, 2026. No subcontracting is permitted; the awardee must perform all work directly.

The scope encompasses comprehensive fire alarm system services under NFPA 72 standards, including annual sensitivity testing and visual inspection of smoke detectors, 24/7 monitoring with four-hour routine service response and two-hour emergency response requirements, and maintenance of 11 fire alarm control panels (Honeywell, Edwards, Fire Lite, Simplex, Mirtone, Vigilant) and associated initiating and indicating circuits across the facility. The equipment inventory includes approximately 434 heat detectors, 729 smoke detectors, 211 manual pull stations, and 73 duct detectors, plus strobes, audio/visual devices, annunciators, smoke dampers, magnetic door holders, and door control devices. Vendor personnel must maintain NICET II certification or equivalent and all required licensing throughout the contract term. Work must be performed during normal business hours (Monday–Friday, 8:00 a.m. to 5:00 p.m.) unless prior approval is obtained from the Chief Engineer or Fire and Safety Officer. All work must meet manufacturer specifications and NFPA standards, with the facility's Chief Engineer approving work completion.

The initial contract term runs from execution through June 30, 2027, with a maximum overall term not to exceed ten years. Pricing is estimated; parts and materials purchased for facility use will be reimbursed at no more than 10 percent above the vendor's cost with supporting receipts required. General Commercial Liability coverage of $1 million per occurrence and $2 million annual aggregate, Auto Liability of $1 million per occurrence, and Worker's Compensation Insurance as required by law are mandatory. No minority-owned, women-owned, veteran-owned, or small business set-asides apply. Vendors must complete Standard Illinois Certifications addressing legal entity status, drug-free workplace, equal employment opportunity, conflict of interest, environmental compliance, and cybersecurity requirements. Annual recertification by January 1 is required for contracts exceeding one year in duration.