IVHM FY 26 Sprinkler System Inspection

The Illinois Department of Veterans' Affairs is seeking a qualified vendor to conduct comprehensive sprinkler system inspection and maintenance services for the Manteno Veterans Home during fiscal year 2025-2026. The procurement opportunity, identified as IVHM FY 26 Sprinkler System Inspection (BidBuy Bid #26-497DVA-MANTE-B-47781), requires performing three quarterly and one annual inspection of wet and dry sprinkler systems across 10 buildings, encompassing 94 tamper switches, 76 flow devices, and 7 low air devices. The vendor must provide all labor and materials for inspections, repairs, and replacements of failed parts and components, strictly adhering to National Fire Protection Association (NFPA) 25 guidelines and possessing a valid Illinois Sprinkler License. Deliverables include detailed inspection reports, immediate notification of system impairments, and coordination with the facility's Chief Engineer Office and Fire and Safety Officer. All work must be completed Monday through Friday between 8:00 am and 4:00 pm, with routine service calls requiring 24-hour response times. Key deadlines include all questions due via email to travis.kutemeier@illinois.gov by 06/18/2025, with quotes due by 06/23/2025, and a contract period spanning 07/01/2025 to 06/30/2026.

The procurement opportunity does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must submit quotes electronically via email or through the BidBuy platform, with quotes required to remain valid for 90 days and include all expenses and shipping charges. The estimated budget includes $10,000 allocated for materials and repairs, with parts reimbursed at no more than 10% of the vendor's purchase cost and requiring supporting receipts. Pricing structure encompasses rates for quarterly and annual inspections, with differentiated pricing for normal working hours, outside normal hours, Sunday, and holiday rates. The Illinois Department of Veterans' Affairs reserves the right to reject all offers and select the vendor providing the lowest price while meeting all required specifications. No sub-contracting is permitted, and vendors must provide comprehensive insurance coverage and comply with all state procurement terms and conditions. The state will evaluate potential vendors based on their ability to provide all required supplies and services, with the flexibility to cancel contracts up to 72 hours in advance.