IVHM Sprinkler System RFQ~7.docx
DOCX document 60 KB Posted
- Attached to
- IVHM FY 26 Sprinkler System Inspection
- Solicitation number
- 26-497DVA-MANTE-B-47781
- Issued by
- Kankakee County, Illinois
About this file
This document is a Request for Quote (RFQ) issued by the Illinois Department of Veterans' Affairs for the Manteno Veterans Home, soliciting services for sprinkler system testing and maintenance. The project, identified as IVHM FY 26 Sprinkler System Testing/Maintenance with BidBuy Bid #26-497DVA-MANTE-B-47781, requires a vendor to perform three quarterly and one annual inspection of the facility's wet/dry sprinkler system during fiscal year 2025-2026. The contract term is from 07/01/2025 to 06/30/2026, with all questions due via email by 06/18/2025. The scope includes providing labor and materials for inspections, repairs, and replacements of failed parts, components, and devices, with no sub-contracting permitted.
The RFQ outlines a pricing structure that includes rates for quarterly and annual inspections, materials for sprinkler repairs (estimated at $10,000), and repair/maintenance hours during normal and outside normal hours, including Sunday and holiday rates. The quote must be valid for 90 days, include all expenses and shipping charges, and vendors must submit electronically via email to Travis Kutemeier or through the BidBuy platform. The Illinois Department of Veterans' Affairs reserves the right to reject all offers and select the vendor offering the lowest price who can provide all required supplies and services, with the ability to cancel up to 72 hours in advance.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| TIN Page~6.pdf | ||
| BB.Standard Terms and Conditions v.23_98~41.pdf | ||
| standard-illinois-certifications-v.23.1~20.docx | DOCX document | |
| IVHM Sprinkler Inspection Appendix A~1.docx | DOCX document |
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Text version
REQUEST FOR QUOTE
QUOTES MUST BE RETURNED BY: DATE AND TIME LISTED IN BIDBUY
| AGENCY |
| Illinois Department of Veterans’ Affairs – Manteno |
| ADDRESS |
| One Veterans Drive |
| CITY/STATE/ZIP |
| Manteno, IL 60950 |
| AGENCY CONTACT |
| Travis Kutemeier |
| PHONE |
| 815-907-3513 |
| Travis.kutemeier@illinois.gov |
| TITLE OF PROJECT |
| IVHM FY 26 Sprinkler System Testing/Maintenance |
| BIDBUY BID # |
| 26-497DVA-MANTE-B-47781 |
| Item # |
| Agency Specifications and Requirements |
| Qty. |
| 1 |
| Provide labor and materials to complete (3) quarterly & (1) annual inspection for the facility wet/dry sprinkler system per fiscal year. |
Vendor will provide service for repairs and/or replacement of all failed parts, components, PC boards, lightning suppressing devices, etc. under this contract.
Parts prices are an estimate only to determine by the Illinois Veterans Home Manteno for awarding purposes only. Actual Price may differ depending on need.
The contract will be for 07/01/2025-06/30/2026
*All questions due via email by 06/18/2025
** No Sub-Contracting will be allowed for this service
*** See Attached Appendix A for Full Scope of Work
VENDOR QUOTE
| Item # | |
| Manufacturer Name and Model | |
| QTY | |
| UOM | |
| Unit Price | |
| Extended Price |
| Quarterly Inspection |
| 3 |
| EA |
| $ |
| $ |
| 2 |
| Annual Inspection |
| 1 |
| EA |
| $ |
| $ |
| 3 |
| Material for Sprinkler Repairs |
| 1 |
| YR |
| $10,000.00 |
| $10,000.00 |
| 4 |
| Repair/Maintenance Normal Hours |
| 50 |
| HR |
| $ |
| $ |
| 5 |
| Repair/Maintenance Outside Normal Hours |
| 12 |
| HR |
| $ |
| $ |
| 6 |
| Repair/Maintenance Sunday & Holiday |
| 4 |
| HR |
| $ |
| $ |
| TOTAL |
| $ |
VENDOR NAME
VENDOR ADDRESS
VENDOR PHONE
VENDOR EMAIL
VENDOR FEIN #
CONTACT PERSON
DATE:
Notes to Vendor
*SEE ATTACHED APPENDIX A FOR FULL SCOPE OF WORK
The quote must be valid for 90 days from date of submission and include all expenses. All prices must include shipping and handling charges. No price increases will be accepted. We reserve the right to reject all offers and to reject individual offers for failure to meet any requirement. The selected vendor must be able to provide all required supplies and services and offer the lowest price. We reserve the right to cancel up to 72 hours in advance.
“State agencies shall only accept electronic submissions for small purchase procurements via email or BidBuy. Manual submission in paper format shall not be accepted nor considered.” See also CPO 2023.12.
This RFQ document is required to be completed and submitted if vendor chooses to submit a quote via email. Quote submissions must be received prior to the due date and time listed in BidBuy in order to be considered. Email quotes shall be sent to travis.kutemeier@illinois.gov
If vendor chooses to submit a quote directly in BidBuy, this RFQ document is NOT required to be completed or attached in BidBuy. Pricing will be submitted using the Items Tab in BidBuy.
IL-497-PR-001-RFQ
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