ITB - Supply & Install of S2 Card Access Control Systems

The State of Oregon, through the Department of Human Services (ODHS) Office of Facilities Management, is seeking bids for the Supply & Install of S2 Card Access Control Systems through Invitation to Bid (ITB) #5448. The procurement is divided into three regional packages covering Central Oregon, Columbia River, and Portland regions, with the intent to install S2 NetBox Access Control and Event Monitoring systems across various state office locations. Specific deliverables include procuring and installing card readers, cameras, lockdown capabilities, door release buttons, and related equipment, with each package having unique installation requirements and quantities. Bidders must meet minimum qualifications, including certifications for Lenel Level S2 and Milestone Certified Integration Technician. The bid evaluation will be conducted on a pass/fail basis, with contracts awarded to the lowest responsive and responsible bidder for each complete package. Mandatory pre-bid site walkthroughs were conducted on March 6th and 7th, 2023, and the final bid submission deadline is March 21, 2023, at 3:00 PM Pacific Time, with a public bid opening scheduled via Zoom on the same day at 4:00 PM.

The procurement includes a Certified Disadvantaged Business Outreach Plan, requiring bidders to demonstrate efforts to provide opportunities for minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Bidders must complete a COBID (Certification Office for Business Inclusion and Diversity) form detailing their potential subcontracting relationships and steps to solicit certified firms. While specific budget ranges are not explicitly stated, the ITB indicates that prevailing wage rates may apply if bids exceed $50,000. The successful contractor(s) will be required to provide various insurance coverages and comply with nondiscrimination and pay equity requirements. The contract structure allows for multiple awards, with bidders able to submit proposals for one, two, or all three packages, and includes provisions for separate pricing of card readers and cameras to be used on an as-needed basis statewide. The state intends to establish contracts for the packages and a price agreement for additional card readers and cameras to be installed at state offices during the contract term.