ITB-SMCPS-2026-IT-AOWAP - Aruba Outdoor Wireless Access Points (E-Rate)

The Board of Education of St. Mary's County on behalf of St. Mary's County Public Schools (SMCPS) is requesting sealed bids for Aruba Outdoor Wireless Access Points with mounting hardware under ITB-SMCPS-2026-IT-AOWAP, with bids due February 13, 2026 at 10:00 AM via the eMaryland Marketplace Advantage (eMMA) website. The procurement is E-Rate funded, triggering mandatory FCC compliance and USAC documentation requirements.

The scope requires 44 units of HPE Networking AP-575 (US) with Long Mount Kit v2 and 34 units of HPE Networking AP-577 (US) with AP-270-MNT-H3 mounting kits. Pricing must be submitted on Attachment 4 and include all labor, materials, equipment, and delivery costs on an F.O.B. Destination basis, excluding Federal Excise and State Sales and Use Taxes. The proposal must include annual support costs for the equipment.

All vendors must obtain and disclose a valid Service Provider Identification Number (SPIN) and Federal Communications Commission Registration Number (FCCRN) prior to submission and certify compliance with FCC E-Rate regulations, including disclosure of any "red-lighting" or prior audits by USAC, FCC, DOJ, or other E-Rate program investigators. Vendors must maintain all E-Rate records for ten years and complete the USAC Item 21 spreadsheet within seven business days of award. Performance and payment bonds are required for projects exceeding $100,000. Commercial general liability insurance of $1,000,000 per occurrence and Technology Errors & Omissions insurance of $3,000,000 per claim must be submitted and approved before work commences.

The initial contract term is one year with options to renew for four additional one-year periods, subject to funding availability and SMCPS discretion. Award will be made to the lowest responsive and responsible bidder; SMCPS reserves the right to make multiple awards or reject all bids. Questions are due January 23, 2026 at 2:30 PM. Bid opening is remote via Google Meet on February 13, 2026 at 10:00 AM.