ITB - Rigaku SmartLab PhotonMax Multipurpose X-ray Diffraction System

The Oregon Department of Consumer and Business Services, Occupational Safety and Health Division (OR-OSHA), is issuing an Invitation to Bid (ITB) #S-44000-00005242 for the purchase, installation, and maintenance of one (1) Rigaku SmartLab PhotonMax Multipurpose X-Ray Diffraction System. The procurement specifically requires the procurement of this exact X-ray diffraction system, with no alternative equipment models accepted. Mandatory deliverables include the equipment itself, onsite installation, and applications training for 3-5 agency staff members. The system will be delivered FOB Destination with a one-year warranty and options for continued maintenance services thereafter. The bid will be awarded to the lowest responsive and responsible bidder, with bids due on January 4, 2023, at 2:00 PM Pacific Time. Evaluation criteria will include equipment specifications outlined in Attachment C, vendor responsibility, and compliance with all ITB requirements. Bidders must be registered in OregonBuys and able to meet the comprehensive equipment and training specifications detailed in the solicitation documents.

The ITB includes specific provisions for disadvantaged business enterprises, requiring bidders to complete a Certified Disadvantaged Business Outreach Plan (Attachment E). Certified minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses are encouraged to participate, with bidders required to describe their outreach efforts and potential subcontracting opportunities. Vendors must be willing to report subcontractor identities and contract values to the Oregon Certification Office for Business Inclusion and Diversity (COBID) if awarded the contract. The procurement covers jurisdictions including Multnomah County and the City of Portland, with the contract anticipated to have an initial five-year term and potential extensions. While specific budget ranges are not explicitly stated, the procurement involves a high-value scientific instrument with installation and training components. Bidders must demonstrate financial stability, possess required licenses and insurance, and provide comprehensive details about their company's resources, past performance, and ability to meet the technical specifications of the X-ray diffraction system.