ITB-Janitorial Services-La Grande DMV

The Oregon Department of Transportation (ODOT) is seeking a qualified contractor to provide comprehensive janitorial services for the La Grande DMV facility located at 3014 Island Ave in La Grande, Oregon. The solicitation, identified as ITB #S-73000-00014042, requires a contractor to perform cleaning services three times per week (Monday, Wednesday, and Friday) for a 1,224 square foot facility, including 430 square feet of hard floors and 694 square feet of carpeted areas. Key deliverables include daily, weekly, monthly, and annual maintenance tasks such as vacuuming, mopping, dusting, sanitizing surfaces, emptying trash, and periodic deep cleaning. Bidders must have a minimum of 3 years' experience providing similar services and will be evaluated based on being the lowest responsible bidder. A non-mandatory walkthrough is scheduled for June 20, 2025, between 9am-Noon and 1pm-4pm, with interested parties required to contact Walter Lowell at (541) 523-4355 by June 19, 2025. Bids must be submitted electronically through the OregonBuys eProcurement system by the bid opening date of June 16, 2025.

The procurement encourages submissions from diverse businesses, including minority, women, emerging small, and veteran-owned enterprises. While no specific set-aside designations are explicitly stated, ODOT emphasizes a commitment to diversity, equity, and inclusion. The contract is structured for a four-year term with potential extensions up to eight years total, and will utilize a fixed-price compensation method. Contractors must provide all staffing, equipment, and cleaning supplies, with a focus on sustainable and environmentally-friendly products meeting green chemistry guidelines, including cleaning products certified by Green Seal or with low volatile organic compound (VOC) levels. Bidders must complete a comprehensive Bid Cover Sheet, provide three references, meet specific insurance coverage requirements, and demonstrate business registration compliance. The contractor will be responsible for maintaining facility security, conducting employee background checks, and adhering to various state and federal regulations. While a specific contract value is not disclosed, the pricing will be based on monthly rates for routine tasks and per-occurrence rates for periodic services.