00014042 Exhibit E Task Breakout Checklist.pdf
PDF 185 KB Posted
- Attached to
- ITB-Janitorial Services-La Grande DMV
- Solicitation number
- S-73000-00014042
- Issued by
- Umatilla County, Oregon
About this file
This document is a comprehensive Janitorial Service Task Performance Checklist for the Oregon Department of Transportation (ODOT), detailing specific cleaning and maintenance requirements across daily, weekly, monthly, and periodic service intervals. The checklist provides systematic documentation for janitorial contractors to record completed tasks, with designated sections for daily services (performed Monday, Wednesday, and Friday), weekly services (performed on Fridays), monthly services (first week of each month), and periodic services performed twice and once per year. Each service category includes specific cleaning tasks for kitchen/break room areas, interior building and office spaces, and includes mandatory building security checks and alarm setting procedures.
The checklist is designed as a dual-verification tool, allowing both the contractor and the ODOT on-site coordinator to independently confirm task completion and performance standards. Each section includes columns for the contractor to mark tasks as completed and for ODOT to approve or reject the work quality. The document requires detailed record-keeping, including date, time in, time out, and signatures from both the contractor and ODOT representative. Tasks range from routine activities like vacuuming carpets and emptying trash to more specialized maintenance such as descaling sinks, dusting building surfaces, wet scrubbing and waxing non-carpeted floors, and cleaning window coverings and light fixtures. The comprehensive nature of the checklist ensures thorough and consistent janitorial service across different service frequencies.
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Other files
| File | Type | Posted |
|---|---|---|
| 00014042 Bid Cover Sheet Revised.pdf | ||
| 00014042 Sample Contract.pdf | ||
| 00014042 EXHIBIT A - Statement of Services.pdf | ||
| 00014042 LaGrande ITB.pdf |
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Text version
EXHIBIT E. TASK PERFORMANCE CHECKLIST
DAILY JANITORIAL SERVICE – TASK SUMMARY AND CHECKLIST
INSTRUCTIONS TO CONTRACTOR: Contractor will be responsible for supplying and completing this checklist every day that service is provided under the Contract. Check off each Task completed. Fill-in the date, time in, time out and sign in the appropriate space at the bottom of the page. Leave the checklist in a location specified by the On-Site Coordinator.
INSTRUCTIONS TO ODOT ON-SITE COORDINATOR: Check-off whether the Tasks performed meet the requirements of the Performance Standards. For any task that does not meet requirements, provide comments at the bottom of the page. Date, sign and send to the Contract Administrator.
TASKS COMPLETED
(Contractor)
APPROVED
(ODOT)
YES NO
DAILY SERVICES – (Monday, Wednesday and Friday) Kitchen, Break Room and Conference Rooms Vacuum Carpet (traffic areas) Sweep and Dust Mop Non-Carpeted Floors Spot Clean Sink, Countertops, Cupboard Doors, Tables and Chairs Spot Clean Exterior of All Appliances Clean and Sanitize Door Handles and Light Switches Spot Clean Arrange Furniture Carpet and Upholstery Maintenance Empty Trash and Recycling Receptacles, Replace Liners Interior Building and Office Areas Vacuum Carpet (traffic areas) Sweep and Dust Mop All Non-Carpeted Floors Clean and Sanitize ALL Door Handles and Light Switches Spot Clean Arrange Furniture Clean Entrance Door Glass Carpet and Upholstery Maintenance Empty Trash and Recycling Receptacles, Replace Liners Building Security Building Security Check Set Alarm Contractor: Time In Time Out
Date:
Signature:
ODOT:
Work Reviewed and Approved (Check One): YES NO
Date:
Signature:
ODOT Communication:
Janitorial Communication:
WEEKLY JANITORIAL SERVICE –TASK SUMMARY AND CHECKLIST
INSTRUCTIONS TO CONTRACTOR: Contractor will be responsible for supplying and completing this checklist every day that service is provided under the Contract. Check off each Task completed. Fill-in the date, time in, time out and sign in the appropriate space at the bottom of the page. Leave the checklist in a location specified by the On-Site Coordinator.
INSTRUCTIONS TO ODOT ON-SITE COORDINATOR: Check-off whether the Tasks performed meet the requirements of the Performance Standards. For any task that does not meet requirements, provide comments at the bottom of the page. Date, sign and send to the Contract Administrator.
TASKS COMPLETED
(Contractor)
APPROVED
(ODOT)
YES NO
WEEKLY SERVICES – (Friday) Kitchen, Break Room and Conference Rooms Vacuum Carpet Damp Mop Non-Carpeted Floors Clean and Sanitize Sink, Countertops, Cupboard Doors, Tables, and Chairs Clean and Sanitize Exterior of All Appliances Interior Building and Office Areas Vacuum Carpet Damp Mop All Non-Carpeted Floors Building Security Building Security Check Set Alarm Contractor: Time In Time Out
Date:
Signature:
ODOT:
Work Reviewed and Approved (Check One): YES NO
Date:
Signature:
MONTHLY JANITORIAL SERVICE – TASK SUMMARY AND CHECKLIST
INSTRUCTIONS TO CONTRACTOR: Contractor will be responsible for supplying and completing this checklist every day that service is provided under the Contract. Check off each Task completed. Fill-in the date, time in, time out and sign in the appropriate space at the bottom of the page. Leave the checklist in a location specified by the On-Site Coordinator.
INSTRUCTIONS TO ODOT ON-SITE COORDINATOR: Check-off whether the Tasks performed meet the requirements of the Performance Standards. For any task that does not meet requirements, provide comments at the bottom of the page. Date, sign and send to the Contract Administrator.
TASKS COMPLETED
(Contractor)
APPROVED
(ODOT)
YES NO
MONTHLY SERVICES (1st week of the Month) Kitchen, Break Room and Conference Rooms Descale Sinks Dust Furniture (without disturbing any papers) Dust Building Surfaces, Ceilings, Walls, Corners, Window Sills, Table Bases and Light Fixtures
Interior Building and Office Areas Clean Sneeze Guards Damp Mop and Spray Buff Non-Carpeted Floors Dust Furniture (without disturbing any papers) Dust Building Surfaces, Ceilings, Walls, Corners, Window Sills, Table Bases and Light Fixtures
Building Security Building Security Check Set Alarm Contractor: Time In Time Out
Date:
Signature:
ODOT:
Work Reviewed and Approved (Check One): YES NO
Date:
Signature:
PERODIC SERVICES (2X PER YEAR) JANITORIAL SERVICE – TASK SUMMARY AND CHECKLIST
INSTRUCTIONS TO CONTRACTOR: Contractor will be responsible for supplying and completing this checklist every day that service is provided under the Contract. Check off each Task completed. Fill-in the date, time in, time out and sign in the appropriate space at the bottom of the page. Leave the checklist in a location specified by the On-Site Coordinator.
INSTRUCTIONS TO ODOT ON-SITE COORDINATOR: Check-off whether the Tasks performed meet the requirements of the Performance Standards. For any task that does not meet requirements, provide comments at the bottom of the page. Date, sign and send to the Contract Administrator.
TASKS COMPLETED
(Contractor)
APPROVED
(ODOT)
YES NO
PERIODIC SERVICES
2-TIMES PER YEAR (April and October - AS REQUESTED) Interior Building and Office Areas Wet Scrub and Wax ALL Non-Carpeted Floors Carpet Cleaning Building Security Building Security Check Set Alarm Contractor: Time In Time Out
Date:
Signature:
ODOT:
Work Reviewed and Approved (Check One): YES NO
Date:
Signature:
PERODIC SERVICES (1X PER YEAR) JANITORIAL SERVICE – TASK SUMMARY AND CHECKLIST
INSTRUCTIONS TO CONTRACTOR: Contractor will be responsible for supplying and completing this checklist every day that service is provided under the Contract. Check off each Task completed. Fill-in the date, time in, time out and sign in the appropriate space at the bottom of the page. Leave the checklist in a location specified by the On-Site Coordinator.
INSTRUCTIONS TO ODOT ON-SITE COORDINATOR: Check-off whether the Tasks performed meet the requirements of the Performance Standards. For any task that does not meet requirements, provide comments at the bottom of the page. Date, sign and send to the Contract Administrator.
TASKS COMPLETED
(Contractor)
APPROVED
(ODOT)
YES NO
PERIODIC SERVICES
1-TIME PER YEAR (October – AS REQUESTED) Interior Building and Office Areas Vacuum and Wash ALL Air Grills Wash ALL Light Fixtures Clean Window Blinds and Other Window Coverings Building Security Building Security Check Set Alarm Contractor: Time In Time Out
Date:
Signature:
ODOT:
Work Reviewed and Approved (Check One): YES NO
Date:
Signature:
| DAILY JANITORIAL SERVICE – TASK SUMMARY AND CHECKLIST |
| DAILY SERVICES – (Monday, Wednesday and Friday) |
| Kitchen, Break Room and Conference Rooms |
| Interior Building and Office Areas |
| Building Security |
| WEEKLY JANITORIAL SERVICE –TASK SUMMARY AND CHECKLIST |
| WEEKLY SERVICES – (Friday) |
| Kitchen, Break Room and Conference Rooms |
| Interior Building and Office Areas |
| Building Security |
| MONTHLY JANITORIAL SERVICE – TASK SUMMARY AND CHECKLIST |
| MONTHLY SERVICES (1st week of the Month) |
| Interior Building and Office Areas |
| PERODIC SERVICES (2X PER YEAR) JANITORIAL SERVICE – TASK SUMMARY AND CHECKLIST |
| PERIODIC SERVICES |
| Interior Building and Office Areas |
| PERODIC SERVICES (1X PER YEAR) JANITORIAL SERVICE – TASK SUMMARY AND CHECKLIST |
| PERIODIC SERVICES |
| Interior Building and Office Areas |
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