ITB Glenada Ridge and Yaquina Head - Comm Site Builds

The Oregon Department of Transportation (ODOT) has issued an Invitation to Bid (ITB) S-73000-00007226/35705 for a public improvement and public works contract focused on communication site infrastructure builds in Lane County. The project encompasses two specific locations: Glenada Ridge and Yaquina Head, where ODOT seeks to install a new communication shelter with tower infrastructure at Glenada Ridge and replace an existing shelter with a new prefabricated shelter at Yaquina Head. Key deliverables include obtaining necessary permits, completing site inspections, installing foundations, shelters, electrical and grounding systems, and implementing fencing. The project requires substantial completion by September 18, 2023, and final completion by September 29, 2023. A mandatory pre-bid conference was scheduled for July 26, 2023, and bids were to be submitted through the OregonBuys eProcurement system by August 10, 2023, at 10:00 am. Bidders must comply with State Prevailing Wage Rate requirements, provide bid security and bonding, and submit first-tier subcontractor disclosures. The contract will be awarded to the lowest responsive and responsible bidder, with evaluation based on bid pricing, contractor qualifications, and ability to meet technical specifications.

The ITB does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Two bidders submitted proposals: Summit Solutions Group, LLC with a bid of $591,663.50 and Day Management Corp. dba Day Wireless Systems with a bid of $845,000.00. The intent to award was issued to Summit Solutions Group, LLC, with an opportunity for aggrieved bidders to protest within 7 calendar days of the notice. The project involves replacing existing communication infrastructure, with the new Yaquina Head shelter featuring a pre-installed Cummins generator weighing approximately 49,000 lbs. The contractor will be responsible for providing a crane to move shelters from ODOT yards and handling disposal of the existing Yaquina Head shelter, including potential hazardous waste management. Liquidated damages will be applied for failure to complete the project by the specified final completion date, and the contract price will be based on actual measured quantities of work performed.