ITB - Furnishing and Installation of Solar-Powered Street Lighting in the Castlewood Subdivision for Harris County Precinct 2

Harris County Precinct 2 is soliciting bids for a turnkey project involving the design, furnishing, installation, and testing of solar-powered LED street lighting in the Castlewood Subdivision. The project requires installing thirteen new solar light locations with 30' direct buried aluminum or hot dip galvanized steel poles, featuring industrial-grade powder coat finish and luminaires mounted 20' above grade. Key technical requirements include solar lighting systems that operate between -4F and +120F, support wind loads up to 130 MPH, and utilize monocrystalline solar panels, lithium iron phosphate batteries, and MPPT charge controllers. A pre-bid conference is scheduled for September 30, 2025, at 10:00 a.m. CST via Microsoft Teams, with vendor questions due through the Bonfire platform by the specified deadline. The project requires comprehensive documentation, including specification conformance documents, product data sheets, photometric plots, and installation instructions, with an expectation that solar lights will be installed within 150 days of design acceptance.

The procurement includes a Minority and Women-Owned Business Enterprise (M/WBE) participation goal of 13.1%, with bidders required to submit detailed Utilization Plans demonstrating engagement with certified M/WBE firms. Eligible M/WBE firms must be certified by agencies such as the City of Houston, Texas Comptroller's Office, or national organizations like the National Minority Supplier Development Council. Vendors must have a significant local presence, defined as having a business location in Harris, Fort Bend, Montgomery, Brazoria, or Galveston counties, or having completed at least three contracts in the market area within the past three years. The project requires comprehensive insurance coverage, including workers' compensation, commercial general liability, and umbrella/excess liability, with Harris County named as an additional insured. While no specific budget range is explicitly stated, the procurement includes provisions for unit price bidding and net 30 payment terms, with potential contract value determined by the final bid submissions and project scope.