ITB for Regional Fuel Supply Cooperative

The Eugene Water & Electric Board (EWEB) is conducting a joint cooperative procurement for the Greater Oregon Fleet Cooperative (GOFC), soliciting bids for unleaded gasoline and renewable diesel fuel supply. The procurement covers bulk fuel delivery and card-lock station access for multiple member agencies, including Lane County, City of Eugene, Lane Transit District, 4J School District, Springfield School District, Bethel School District, and Springfield Utility Board. Bidders must provide pricing using OPIS Rack Pricing with a fixed price markup per gallon, and must submit bids for three different delivery zones based on proximity to the Eugene fuel terminal. The contract will be for two years with potential renewals, not to exceed five years total. Key evaluation criteria include pricing, ability to meet specifications, product quality, and delivery requirements. The bid closing date was October 7, 2021, at 2:00 PM, with bids required to cover all items to be considered responsive. EWEB reserves the right to make a multi-award, with the intention of selecting the lowest responsive and responsible bidder.

The procurement encourages participation from minority, women, and emerging small businesses, demonstrating a commitment to diverse vendor engagement. The current incumbent for bulk fuel deliveries is Carson Oil, who was the apparent low bidder with a lump sum bid of $7,551,678.75. The estimated annual fuel quantity across all participating sites exceeds 2.5 million gallons, indicating a substantial procurement opportunity. The solicitation includes specific requirements for fuel card usage, reporting, and invoicing, suggesting a comprehensive approach to fuel management. While specific budget ranges are not explicitly detailed, the total bid amount and annual fuel volume provide insight into the procurement's scale. The contract includes sustainability requirements, reflecting EWEB's commitment to environmentally conscious procurement practices. Bidders must demonstrate the capability to provide fuel across multiple locations and meet the cooperative's comprehensive service and quality standards.