ITB 21-094-GS Addendum1 - Material.pdf
PDF 300 KB Posted
- Attached to
- ITB for Regional Fuel Supply Cooperative
- Solicitation number
- S-P00140-00000768
- Issued by
- Lane County, Elmira CDP, Oregon
About this file
This document is an Addendum to an Invitation to Bid (ITB) for the Regional Fuel Supply Cooperative organized by the Eugene Water & Electric Board (EWEB) on behalf of the Greater Oregon Fleet Cooperative (GOFC). The ITB solicits bids from qualified contractors to provide unleaded gasoline and renewable diesel fuel for bulk delivery and cardlock station access to GOFC member agencies including Lane County, the City of Eugene, Lane Transit District, 4J School District, Springfield School District, Bethel School District, and the Springfield Utility Board. The addendum revises the Agency Delivery Location Information in Exhibit A to include additional locations for the City of Corvallis and Benton County Public Works. It also provides responses to vendor questions, such as confirming that only bids using OPIS pricing will be evaluated, bidders must bid on all items to be considered responsive, and the current incumbent for bulk fuel deliveries is Carson Oil.
The ITB specifies that award will be made to the lowest responsive and responsible bidder for the total of the items selected, although EWEB reserves the right to make a multi-award. Estimated annual fuel quantities across all sites total over 2.5 million gallons. The bid closing date remains unchanged. Pricing, ability to meet specifications, product quality, delivery requirements, and other contractor qualifications will be the key factors in the evaluation and award.
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Text version
Rev 4-21-20
September 28, 2021
ADDENDUM #1
Regional Fuel Supply Cooperative
ITB 21-094-GS
This addendum modifies the bidding document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original bidding document and shall become part of the work required.
Description of Change(s)
1. Updated Exhibit A: Agency Delivery Location Information is revised to include City of Corvallis and Benton
County Public Works addresses.
Questions and Answers:
The following Vendor Questions were submitted:
Q: Will EWEB consider accepting alternative bids for the Cardlock portion of the bid that is not based on OPIS pricing?
A: No. Only bids using OPIS pricing will be evaluated. A vendor may submit alternate pricing as additional information, but only OPIS pricing will be evaluated when considering the low responsive and responsible bidder.
Q: Will there be a way to access the bid opening virtually for those who cannot attend?
A: No. However, EWEB will post the Bid Tab on OregonBuys immediately after the bid opening.
Q: Are bidders required to bid on all items, including fleet cards, in order to be marked responsive?
A: Yes, bidders must bid on all items to be considered responsive. Please note that Section 1.16 states:
Award shall be made to the lowest responsive and responsible bidder for the total of the items selected for award. It is EWEB’s intention to award to one (1) Contractor for all bid items, however EWEB reserves the right to make a multi-award by item, group of items, or entire bid, whichever is the best interest of EWEB and GOFC members.
The lowest responsive and responsible Bid, and will be based on factors such as pricing, the ability to meet all specifications, product quality, the ability to meet delivery requirements, and other contractor requirements that are identified herein.
Q: Who is the current fuel incumbent for bulk fuel deliveries to locations under the cooperative? 1. Who is the current incumbent for fuel cards under this cooperative?
A: Carson Oil
CLOSING DATE AND TIME
Remains unchanged.
This addendum constitutes a MATERIAL CHANGE to the bid. ITS RECEIPT BY THE BIDDER IS TO BE ACKNOWLEDGED BY A SIGNATURE AND RETURNING A COPY OF THE ADDENDUM WITH ITS RESPONSE OR BY CIRCLING THE ADDENDUM
NUMBER IN THE APPROPRIATE AREA ON THE BID FORM.
Addendum prepared by:
Ramie Alkire
The undersigned hereby acknowledges receipt of this Addendum and agrees to be bound by the conditions therein.
Company Name: ________________________________
Signature: ______________________________________ Date __________________________
End of Addendum
EXHIBIT 3
AGENCY DELIVERY LOCATION INFORMATION
EUGENE WATER & ELECTRIC BOARD
Location Zone Product Tank Type Tank Size (gallons)
Est. Annual Gallons
EWEB Roosevelt Operation Center 1 E20 Unleaded Above Ground 6,000 54,000 4200 Roosevelt Blvd. 1 E85 Unleaded Above Ground 2,000 34,000 Eugene, OR 97402 1 R99 Renewable Diesel Above Ground 6,000 78,000 1 R99 Renewable Diesel Fuel Truck 1,800 4,000
EWEB Leaburg Hydro Project 2 E10 Unleaded Above Ground 1,000 4,500 42520 McKenzie Hwy. 2 R99 Renewable Diesel Above Ground 1,000 5,000 Springfield, OR 97478
EWEB Carmen Smith Hydro Project 3 E10 Unleaded Above Ground 500 3,000
Carmen Smith Star Route 3 R99 Renewable Diesel Above Ground 500 2,000 McKenzie Bridge, OR 974013
Estimated
Total 184,500
LANE COUNTY PUBLIC WORKS
Location Zone Product Tank Type Tank Size (gallons)
Est. Annual Gallons
Public Works 1 E10 Unleaded In-Ground 10,000 65,000 3040 N. Delta Hwy 1 R99 Renewable Diesel In-Ground 50,000 110,000 Eugene, OR 97401
Glenwood Transfer Site 1 E10 Unleaded In-Ground 2,000 9,000 3100 E. 17th 1 R99 Renewable Diesel Above Ground 5,000 15,000 Eugene, OR 97403 1 R99 Renewable Diesel Above Ground 14,000 95,000
Armitage Park 1 Unleaded (Clear) Above Ground 500 800 90064 Coburg Rd 1 R99 Renewable Diesel Above Ground 1,500 2,500 Eugene, OR 97408
Short Mountain Landfill 1 R99 Renewable Diesel Above Ground 3,000 70,000 84777 Dillard Access Rd Goshen, OR 97405
Dexter Zone Shop 2 R99 Renewable Diesel Above Ground 6,000 15,000 38500 Dexter Rd Dexter, OR 97448
LANE COUNTY PUBLIC WORKS continued Cottage Grove Shop 2 R99 Renewable Diesel Above Ground 6,000 15,000 78712 Sears Rd.
Cottage Grove, OR 97424
Total 397,300
CITY OF EUGENE
(gallons)
Est. Annual Gallons
Public Works Roosevelt Yard 1 E10 Unleaded In-Ground 10,000 190,000 1820 Roosevelt Blvd. 1 R99 Renewable Diesel In-Ground 10,000 155,000 Eugene, OR 97402
Airport 1 E10 Unleaded Above Ground 1,000 6,500 28855 Lockheed Dr. 1 R99 Renewable Diesel Above Ground 500 1,000 Eugene, OR 97402 2 R99 Renewable Diesel Above Ground 1,000 3,000 3 R99 Renewable Diesel Above Ground 1,000 2,000 1 R99 Renewable Diesel Above Ground 1,000 3,700
Waste Water Treatment Plant 1 E10 Unleaded In-Ground 2,000 4,700 410 River Ave. 1 R99 Renewable Diesel In-Ground 2,000 4,500 Eugene, OR 97404
Bio-Solids Facility 1 E10 Unleaded Above Ground 2,000 4,000 29689 Awbrey Lane 1 R99 Renewable Diesel Above Ground 2,000 6,600 Eugene, OR 97404
Fire Station #6 (Still under Construction) 1 R99 Renewable Diesel Above Ground 2,000 6,000
2435 Willakenzie Rd Eugene, OR 97401
Total 387,000
LANE TRANSIT DISTRICT (LTD)
(gallons)
Est. Annual Gallons
LTD Maintenance Facility 1 E10 Unleaded In-Ground 4,000 12,000 3500 East 17th Avenue 1 R99 Renewable Diesel In-Ground 20,000 220,000 Eugene, OR 97403 1 R99 Renewable Diesel In-Ground 20,000 220,000 1 R99 Renewable Diesel In-Ground 20,000 220,000 1 R99 Renewable Diesel In-Ground 20,000 220,000
Total 892,000
4J SCHOOL DISTRICT
(gallons)
Est. Annual Gallons
Transportation Dept 1 B5 Diesel Underground 20,000 100,000 1938 W 8th Ave 1 B5 Diesel Underground 20,000 100,000 Eugene, OR 97402 1 E10 Unleaded Underground 20,000 25,000
Education Center 1 B5 Diesel Underground 8,000 Unknown 200 N Monroe Street Eugene, OR 97402
Total 225,000
SPRINGFIELD SCHOOL DISTRICT
(gallons)
Est. Annual Gallons
1890 42nd Street 1 B5 Diesel Above Ground 20,000 140,000 Springfield, OR 97477 1 R99 Renewable Diesel Above Ground 10,000 70,000 1 E10 Unleaded Above Ground 15,000 150,000
Total 360,000
BETHEL SCHOOL DISTRICT
(gallons)
Est. Annual Gallons
Bethel Transportation 1 B5 Diesel Above Split 1,000 20,000 1730 Taney Street 1 E10 Unleaded Above Split 3,000 17,000 Eugene, Or 97402
Bethel Maintenance 1 B5 Diesel Above Split 1,000 2,000 4640 Dove Street 1 E10 Unleaded Above Split 3,000 9,000 Eugene, Or 97402
Total 48,000
SPRINGFIELD UTILITY BOARD (SUB)
(gallons)
Est. Annual Gallons
1001 Main St 1 E10 Unleaded Fuel Truck 1,000 27,000 Springfield, OR 97477 1 B5 Diesel Fuel Truck 1,000 28,000
Total 55,000
CITY OF CORVALLIS
(gallons)
Est. Annual Gallons
1245 NE 3rd Street Corvallis, 97330
2 E10 Unleaded Above Ground 10,000 52,000
2 R99 Renewable Diesel Above Ground 10,000 132,500
Total 184,500
BENTON COUNTY PUBLIC WORKS
(gallons)
Est. Annual Gallons
360 SW Avery Avenue Corvallis, OR 97333
2 E10 Unleaded Above Ground 6,000 160,000
2 R99 Renewable Diesel Above Ground 10,000 60,000
Total 220,000
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