ITB - Astoria District 1 Office HVAC Replacement

The Oregon Department of Transportation (ODOT) has issued an Invitation to Bid (ITB) for the Astoria District 1 Office HVAC Replacement project located in Clatsop County, Oregon. The procurement seeks one qualified contractor to replace existing HVAC infrastructure, specifically involving the removal and replacement of four existing furnaces and four AC units. The new equipment will include 96% efficient 80,000 BTU multistage variable-speed gas furnaces and 15.2 SEER2-certified 4-ton air conditioning units, along with air filtration systems. Contractors must also replace four thermostats, make necessary attic access and corridor modifications, and reuse existing ductwork while ensuring system balance and testing. A mandatory pre-bid conference was held on September 25, 2023, with bids due by October 3, 2023, through OregonBuys. The project requires substantial completion by January 11, 2024, and final completion by January 25, 2024, with liquidated damages applying for missed deadlines. Evaluation will be based on the lowest total bid price, with the award going to the most responsive and responsible bidder.

The contract does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Bidders must be licensed with the Oregon Construction Contractors Board and will be required to provide bid security, performance bonds, and comply with prevailing wage requirements. Three contractors submitted bids, with AirX LLC offering the lowest bid at $89,630. Contractors must comply with various state and federal regulations, including affirmative action, non-discrimination, and drug testing laws. All proposed equipment must include a 10-year parts warranty and a 1-year labor warranty. The project requires comprehensive work including all materials, labor, and applicable permits, with an additional specification that outdoor HVAC units must be coated with a clear coat for corrosion control. While specific budget ranges are not explicitly detailed, the submitted bids suggest the project budget is approximately $90,000, with potential variations based on final contractor selection and scope refinements.