ITB- ANSI 3 Type "R" Safety Vest PA

The Oregon Department of Transportation (ODOT) has issued an Invitation to Bid (ITB #S-73000-00007662/35745) for ANSI 3 Type "R" Safety Vests, serving Marion County and the City of Salem. The procurement seeks to acquire four specific vest types: heavy duty, single pocket mesh, surveyor, and breakaway vests in lime/yellow and orange colors, with detailed specifications including required fabric, reflective materials, and logo placement. Vendors must submit sample vests and comply with ANSI standards, with each vest requiring specific labeling and potential screen-printed logos from ODOT, Commerce and Compliance Division, and Adopt-A-Highway programs. The bid requires comprehensive documentation, including a pricing form, bid cover sheet, references, and one sample of each vest style. ODOT will evaluate bids to determine the lowest responsible and responsive bidder, applying preferences such as the Buy Oregon Preference. The bid is due on November 14, 2023, at 2:00 pm, with anticipated delivery within 45 calendar days of purchase order issuance. ODOT plans to award one primary agreement, with the option to award to the second-lowest eligible bidder within 9 months of the bid closing.

The contract opportunity maintains flexibility for various business types, with no strict set-aside restrictions, though ODOT encourages participation from disadvantaged business enterprises, including minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. The Price Agreement is non-exclusive, meaning ODOT makes no guarantees of minimum or maximum purchases. Preliminary bid results indicate pricing ranges from $7.00 to $24.75 per unit across five initial vendors: Mini Wing USA Women Teaching CPR, Fastenal Company, Mallory Safety and Supply LLC, Pacific Crest Safety, and Bend, OR. The contract will be effective for 10 years or until all contractor obligations are completed, with initial pricing remaining stable for at least the first 12 months. The solicitation covers an estimated 54 line items with quantities ranging from 5 to 635 units, suggesting a potential total contract value between $378 and $15,717.50 depending on final selections and quantities ordered. Successful bidders must provide insurance certificates, tax ID information, and other documentation prior to agreement execution.