ITB 9220 Bagged Ice and Delivery Services to Prineville Reservoir State Park

The Oregon Parks and Recreation Department (OPRD) is procuring bagged ice and delivery services for the Prineville Reservoir State Park through Invitation to Bid (ITB) #9220, which covers multiple locations within the Prineville Management Unit in Crook County. The procurement seeks a contractor to provide approximately 2,000 seven-pound bags of crushed ice annually, along with the rental of up to five ice machines for various park sites. Key deliverables include timely ice delivery, machine maintenance, and repair services across five specified locations. Evaluation criteria will assess price, contractor experience, product functionality, and overall contractor responsibility, with a stated preference for goods manufactured or produced in Oregon and those made from recycled materials. The initial solicitation was posted on February 17, 2023, with bids due by March 10, 2023, at 2:00 PM PT, and an intended contract award date of March 17, 2023. The contract term is anticipated to be two years, with potential extensions up to six years total, and bidders must complete the Pricing Proposal Form (Attachment 2) to be considered.

The solicitation does not explicitly mandate set-aside requirements, but the Contractual Acceptance Form allows vendors to self-identify as minority, women, disadvantaged, or service-disabled veteran business enterprises. The bid documentation indicates a preference for Oregon-based manufacturers and recycled material usage. Cascade Ice, LLC from Bend, Oregon, was the sole bidder and has been recommended for award at a price of $2.25 per bag and a $75.00 six-month machine lease fee. Insurance requirements include automobile liability coverage, and contractors must use recyclable products to the maximum economically feasible extent. While specific budget ranges are not comprehensively detailed, the estimated annual ice quantity of 2,000 bags suggests a potential contract value around $4,500 per year, not including machine rental fees. The procurement covers jurisdictions in Crook County and multiple locations in Portland City, with no indication of an incumbent contractor being displaced by this new solicitation.