ITB 26-700 Custodial Equipment Repair

The DeKalb County School District (DCSD) in Georgia is issuing Invitation to Bid (ITB) 26-700 to procure custodial floor equipment repair and preventative maintenance services throughout the district. The procurement seeks qualified vendors to provide comprehensive repair and maintenance for custodial floor equipment, including walk-behind and ride-on auto-scrubbers, high-speed burnishers, restroom cleaning systems, slow-speed floor machines, and wet/dry vacuums. Services must include on-call and scheduled repairs with diagnostic evaluations, troubleshooting, component replacement using OEM-approved parts, and preventative maintenance performed on monthly and quarterly schedules. All technicians must be trained and certified, with non-emergency service responses required within 48 hours and emergency responses within 24 hours. Required qualifications include submission of audited financial statements for 2022 and 2023, a valid business license, a Certificate of Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, and three current client references. Bidders must comply with the Illegal Immigration Reform and Enforcement Act of 2011, including E-Verify registration and notarized affidavits, and must budget for background checks at $45 per individual providing services on DCSD premises. Key deadlines include a pre-bid conference on August 5, 2025, at 11:00 AM EST via Microsoft Teams (registration required by August 4), a question submission deadline of August 8, 2025, at 12:00 PM EST with responses posted by August 15, and a bid submission deadline of August 19, 2025, at 2:00 PM EST for electronic submissions, with a virtual public bid opening scheduled for the same day at 3:00 PM EST.

Pricing must include hourly technician rates for non-emergency and emergency services with percentage markups not to exceed ten percent for equipment rental and materials, with all prices quoted F.O.B. Destination and freight prepaid. Contract prices must remain firm for the entire contract term, with only one price change permitted during any 12-month period effective at renewal or extension anniversaries beginning July 1, 2026. The initial contract duration runs from October 2025 through June 30, 2026, with four optional one-year extension options contingent on DCSD approval and Board of Education authorization, with Board approval anticipated by October 13, 2025. The solicitation does not identify any specific set-aside designations, disadvantaged enterprise requirements, incumbent vendors, or existing infrastructure integration requirements. DCSD reserves the right to make multiple awards, reject any or all bids, and award contracts by logical grouping or individual item as determined to be in the district's best interest, and no guarantee of contract award is provided. The solicitation does not specify an estimated award value or budget range for this procurement opportunity.