ITB 26-069 Purchase of MX908, Mass Spectrometer, Chemical Identifier

Citrus County, Florida, issued Invitation to Bid (ITB) 26-069 for the purchase of one MX908 Handheld Mass Spectrometer Chemical Identifier (item #07CD-01-DPGC) listed on the Federal Emergency Management Agency's Authorized Equipment List. The procurement encompasses six line items: the primary MX908 unit with chemical training kit, foam-tipped applicator swabs (50-count box), an extended vapor probe with coilable tubing extendable from two to five feet, a core clear and charge station with dual-bay battery charger, trace sampling swabs (100-count), and shipping and handling to Citrus County Fire Rescue located at 1520 North Meadowcrest Boulevard, Crystal River, Florida 34429. The equipment is intended to sustain hazardous materials and CBRNE (Chemical, Biological, Radiological, Nuclear, Explosive) detection and response capabilities for the County's Fire Rescue operations. Bidders must submit electronic responses through the OpenGov Procurement portal by April 14, 2026, at 2:00 PM, with a public opening scheduled for 2:15 PM via Microsoft Teams. Vendor questions must be submitted by April 7, 2026, at 4:00 PM. The Board of County Commissioners will approve the selection and award on June 22, 2026. Successful vendors must be registered with Sunbiz.org, SAM.gov, or provide all required forms in the Vendor/Contractor Responses section, and must maintain a manufacturer's warranty providing a minimum of one year coverage against defects in materials and workmanship, along with 24/7 technical support and software updates. Additionally, vendors must obtain Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, naming Citrus County and the Florida Department of Environmental Protection as additional insureds, and must comply with all requirements in 2 C.F.R. Part 200 regarding federal awards.

This procurement is funded through the Federal Fiscal Year 2024 Homeland Security Grant Program administered by the State of Florida Division of Emergency Management (Grant Agreement Number R1176, Federal Award Identification Number EMW-2024-SS-05135), with no specific set-aside designations or restrictions on the types of organizations that can respond identified in the solicitation documents. The County has appropriated approximately $87,485 for this purchase, though the amount may be adjusted based on funding availability, with the MX908 Mass Spectrometer itself budgeted at $71,500 within the larger equipment allocation. The sample agreement indicates that all bids must be firm until award and include all applicable sales and use taxes, with payment to be made according to unit pricing specified in Exhibit B and processed in accordance with Chapter 218, Part VII of the Florida Statutes (Local Government Prompt Payment Act). Vendors must enroll in ACH direct deposit for payments and notify the County within ten days of receiving a purchase order if any potential delivery delays are anticipated. The County reserves the right to reject any or all bids, cancel the solicitation, waive minor irregularities, or award to multiple bidders if determined to be in the County's best interest. The contract is governed by Florida law and incorporates federal compliance requirements, including E-Verify employment verification, drug-free workplace certification, and debarment and suspension certifications.