ITB 26-003

City Schools of Decatur (CSD) in Georgia is soliciting bids through Invitation for Bid (ITB) 26-003 for comprehensive custodial services across ten school facilities located in DeKalb County. The procurement encompasses daily custodial operations including cleaning, maintenance, floor stripping and refinishing, carpet shampooing, restroom sanitation, and building security across approximately 916,590 square feet of space, including Decatur High School, Beacon Hill Middle School, and eight elementary schools and specialized facilities. The successful contractor must furnish all supplies and equipment except for hand soap, toilet tissue, trash liners, and paper towels, which CSD will provide. Contractors must submit monthly pricing for each school location, hourly rates for extra labor, optional one-time initial cleanup pricing, and cost-per-square-foot rates for potential future building additions. Required qualifications include workers' compensation and commercial general liability insurance ($1,000,000 per occurrence/$2,000,000 aggregate), automobile liability insurance ($1,000,000), and a $50,000 fidelity bond per school; all contractor employees must pass criminal history background checks and wear CSD-issued badges. A mandatory pre-bid site visit is scheduled for Friday, January 30, 2026, at 12:00 p.m. EST at the Early Childcare Learning Center, with written questions due by 4:00 p.m. EST on Wednesday, February 4, 2026, and sealed bids due by 1:30 p.m. EST on Tuesday, February 23, 2026. The contract period runs from July 1, 2026, through June 30, 2027, with four optional one-year renewal periods at CSD's sole discretion.

The procurement contains an "all or none" award structure, though CSD reserves the right to award to multiple contractors if deemed in the district's best interest. No specific set-aside designations for disadvantaged enterprises are noted in the available documentation. Contractors must comply with Georgia Security and Immigration Compliance Act requirements, including E-Verify registration and submission of notarized affidavits, and must be classified as independent contractors responsible for all payroll taxes, workers' compensation, health insurance, and Affordable Care Act compliance. No incumbent vendors or existing contractors are identified in the solicitation materials. Liquidated damages apply for failure to respond within three hours to unsatisfactory work notifications. No specific budget or award value is disclosed in the available procurement documents; pricing will be evaluated based on monthly rates submitted for each school location. Payment terms provide for monthly invoicing with payment due within thirty days of delivery or invoice receipt.