ITB #25-15 Construction of Archives and Records Building Renovations for Clayton County, Georgia

Clayton County, Georgia has issued Invitation to Bid (ITB) #25-15 for the Construction of Archives and Records Building Renovations, seeking qualified General Contractors to transform an existing 18,188 square foot warehouse space into modern office facilities. The project involves comprehensive renovations including creating three new offices, a multipurpose room, breakroom, restrooms, and associated infrastructure improvements with specific attention to mechanical, electrical, and plumbing modifications. Bidders must be general contractors with a minimum of five years of experience in similar work and must include a fire sprinkler engineer with a Fire Suppression Professionals License on their team. A mandatory pre-bid conference and site visit are scheduled for March 20, 2025, with final bids due on April 10, 2025, by 3:00 PM EST. The project will have a total contract time of 183 calendar days from the Notice to Proceed, and the contract will be awarded to the responsible bidder submitting the lowest cost responsive bid or the bid representing the best value to the county. Evaluation criteria will include contractor qualifications, bid responsiveness, project understanding, and overall cost.

The procurement does not have a specific Small Local Business Enterprise (SLBE) subcontracting goal, though the county encourages utilization of small, minority, or woman-owned businesses. Contractors must provide several required documents including a bid bond, business license, general contractor's license, and demonstrate compliance with the Illegal Immigration Reform and Enforcement Act. The project is funded through a Special Purpose Local Option Sales Tax (SPLOST), with the county retaining a 5% retainage on progress payments. Contractors will be required to maintain comprehensive insurance coverage and provide performance and payment bonds. While no specific budget range is explicitly stated, the project involves significant renovation of an existing county facility, suggesting a substantial investment. The renovation will incorporate existing infrastructure, including preserving current electrical elements like crane tracks and power reel banks, while modernizing the space for county archives and elections department operations.