ATT A 25_15 Bid Specifications.pdf

Project Manual for

Clayton County Archives and

Elections Renovations

Jonesboro, Georgia owner:

Clayton County architect:

Praxis3 LLC

100 Peachtree St. NW

Suite 1450

Atlanta, GA 30303

(404) 875-4500

Project No. 23113

Copyright © 2024 – Praxis3 LLC

All reports, plans, specifications, computer files, field data, notes and other documents and instruments prepared by Praxis3 LLC shall remain the property of Praxis3 LLC. Praxis3 LLC shall retain all common law, statutory and other reserved rights including copyright thereto.

This project manual and the associated drawings are not to be reproduced or copied in whole or in part. They are only to be used for the project and sites specifically identified herein and are not to be used on any other project unless approved in writing by Praxis3 LLC.

CLAYTON COUNTY ARCHIVES & ELECTIONS 00 0002-1

JONESBORO, GA TABLE OF CONTENTS

PRAXIS3-23113 APRIL 4, 2024

SPECIFICATION INDEX

SPEC NUMBER SPECIFICATION NAME

F o r P e r m it

DIVISION 1 GENERAL REQUIREMENTS

01 1000 Summary O

01 2200 Unit Prices O

01 2500 Substitution Procedures O

01 3001 Responsibility Chart O

01 3100 Project Management and Coordination O

01 3233 Photographic Documentation O

01 3300 Submittal Procedures O

01 3301 Submittal Cover Sheet O

01 4000 Quality Requirements O

01 5000 Temporary Facilities and Controls O

01 6000 Product Requirements O

01 7300 Execution O

01 7419 Construction Waste Management & Disposal O

01 7700 Closeout Procedures O

01 7823 Operation and Maintenance Data O

01 7839 Project Record Documents O

01 7900 Demonstration and Training O

DIVISION 2 EXISTING CONDITIONS

02 4119 Selective Demolition O

DIVISION 3 CONCRETE

03 0130 Maintenance of Cast-In-Place Concrete O

03 0505 Underslab Vapor Retarder O

03 3000 Cast-in-Place Concrete O

DIVISION 4 MASONRY

DIVISION 5 METALS

05 5000 Metal Fabrications O

05 5213 Pipe and Tube Railings O

DIVISION 6 WOOD, PLASTICS, AND COMPOSITES

06 1053 Miscellaneous Rough Carpentry O

06 1600 Sheathing O

06 4116 Plastic-Laminate-Clad Architectural Cabinets O

CLAYTON COUNTY ARCHIVES & ELECTIONS 00 0002-2

DIVISION 7 THERMAL AND MOISTURE PROTECTION

07 2100 Thermal Insulation O

07 2110 Board & Batt Insulation Climate Zone Table O

07 2726 Fluid-Applied Membrane Air Barrier O

07 6200 Sheet Metal Flashing and Trim O

07 9200 Joint Sealants O

DIVISION 8 OPENINGS

08 1113 Hollow Metal Doors and Frames O

08 1416 Flush Wood Doors O

08 7100 Door Hardware O

08 7110 Door Hardware Schedule O

08 8000 Glazing O

08 8300 Mirrors O

DIVISION 9 FINISHES

09 2216 Non-Structural Metal Framing O

09 2900 Gypsum Board O

09 3013 Ceramic Tiling O

09 5113 Acoustical Panel Ceilings O

09 6513 Resilient Base and Accessories O

09 6523 Luxury Vinyl Tile Flooring O

09 6723 Resinous Flooring O

09 9000 Painting O

09 9110 Paint Schedule O

DIVISION 10 SPECIALTIES

10 1423 Room-Identification Panel Signage O

10 2119 Plastic Toilet Compartments O

10 2800 Toilet, Bath and Laundry Accessories O

10 4416 Fire Extinguishers O

10 7313 Fixed Metal Canopies O

DIVISION 11 EQUIPMENT

11 3013 Residential Appliances O

DIVISION 12 FURNISHINGS

12 2113 Horizontal Louver Blinds O

12 3623 Plastic-Laminate-Clad Countertops O

DIVISION 14 CONVEYING EQUIPMENT

14 2123 Machine Room-Less Electric Traction Elevators O

14 2400 Hydraulic Elevators O

CLAYTON COUNTY ARCHIVES & ELECTIONS 00 0002-3

14 2550 Vertical Reciprocating Conveyor O

14 4200 Wheelchair Lifts O

DIVISION 21 FIRE SUPPRESSION

21 0100 Fire Protection System – General Provisions O

21 0101 Fire Protection System – Piping and Pipe Fittings O

21 0110 Fire Protection System – Pipe and Valve Identification O

21 0300 Fire Protection System – Sprinkler System O

DIVISION 22 PLUMBING

22 0100 General Provisions O

22 0101 Pipe and Valve Fitting O

22 0110 Pipe and Valve Identification O

22 0150 Plumbing Insulation O

22 0400 Plumbing Fixtures and Trim O

22 0899 Plumbing Testing and Balancing O

DIVISION 23 HEATING, VENTILATION AND AIR CONDITIONING

23 0100 General Provisions O

23 0101 Pipe and Pipe Fittings O

23 0110 Pipe and Valve Identification O

23 0150 Insulation O

23 0175 Motor Controls O

23 0806 Fans O

23 0880 Sheet Metal Products and Access O

23 0890 Sheet Metal Work O

23 0899 Testing and Balancing O

23 0950 HVAC Controls O

DIVISION 26 ELECTRICAL

26 0100 Electrical General Provisions O

26 0400 Electrical Service, Distribution & Grounding O

26 0480 Electrical Motor Controls & Wiring O

26 0720 Fire Alarm System O

DIVISION 28 ELECTRONIC SAFETY AND SECURITY

DIVISION 31 EARTHWORK

31 3116 Termite Control O

DIVISION 32 EXTERIOR IMPROVEMENTS

32 3113 Chain Link Fences and Gates O

32 3913 Surface Mount Metal Bollards O

CLAYTON COUNTY ARCHIVES & ELECTIONS 01 1000-1

JONESBORO, GA SUMMARY

SECTION 01 1000

SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other

Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Work performed by Owner.

5. Purchase contracts.

6. Owner-furnished, Contractor-installed (OFCI) products.

7. Owner-furnished, Owner-installed (OFOI) products.

8. Contractor-furnished, Owner-installed (CFOI) products.

9. Contractor’s use of site and premises.

10. Coordination with occupants.

11. Work restrictions.

12. Specification and Drawing conventions.

13. Miscellaneous provisions.

B. Related Requirements:

1. Section 01 5000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

CLAYTON COUNTY ARCHIVES & ELECTIONS 01 1000-2

1.3 PROJECT INFORMATION

A. Project Identification: 23113 Clayton County Archives & Elections Revisions

1. Project Location: 1117 Battle Creek Rd. Jonesboro, GA 30236

B. Owner: Clayton County Board of Commissioners, 112 Smith St. Jonesboro, GA 30236

1. Owner's Representative: John.Mazzarella@claytoncountyga.gov

C. Architect: Kristin Frailey, kfrailey@praxis3.com

D. Web-Based Project Software: Project software will be used for purposes of managing communication and documents during the construction stage.

1. See Section 01 3100 "Project Management and Coordination." for requirements for using web-based

Project software.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. Renovation and alteration to an existing warehouse space to include offices, multipurpose room, breakroom, restrooms and other Work indicated in the Contract Documents.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.5 PHASED CONSTRUCTION

A. The Work shall be conducted in one phase, with each phase substantially complete as indicated.

B. Complete the single-use restrooms prior to renovating the gang restrooms and partitioning the Elections space from the Archive space. Building occupants must have access to the completed single-use restrooms during the remaining construction activities.

C. Before commencing Work of each phase, submit an updated copy of Contractor's construction schedule showing the sequence, commencement and completion dates, and move-out and -in dates of Owner's personnel for all phases of the Work.

1.6 WORK PERFORMED BY OWNER

A. General: Cooperate fully with Owner so work may be carried out smoothly, without interfering with or delaying work under this Contract or work by Owner. Coordinate the Work of this Contract with work performed by

Owner.

B. Preceding Work: Owner will perform the following construction operations at Project site. Those operations are scheduled to be substantially complete before work under this Contract begins.

CLAYTON COUNTY ARCHIVES & ELECTIONS 01 1000-3

1. In May 2024, the Owner will install two new RTU’s, with connection to the management system, along with the ductless mini-split. The owner will provide the VAVs to be installed by the Contractor, who will also be responsible for connecting the VAVs to the Trane Tracer SC platform.

C. Concurrent Work: Owner will perform the following construction operations at Project site. Those operations will be conducted simultaneously with Work under this Contract.

1. None.

D. Subsequent Work: Owner will perform the following additional work at site after Substantial Completion.

Completion of that work will depend on successful completion of preparatory Work under this Contract.

1. Installation of security cameras.

1.7 PURCHASE CONTRACTS

A. General: Owner has negotiated Purchase contracts with suppliers of material and equipment to be incorporated into the Work. Owner will assign these Purchase contracts to Contractor. Include costs for purchasing, receiving, handling, storage if required, and installation of material and equipment in the Contract

Sum unless otherwise indicated.

1. Contractor's responsibilities are same as if Contractor had negotiated Purchase contracts, including responsibility to renegotiate purchase and to execute final purchasing agreements.

B. Purchase Contracts Information:

1. None.

1.8 OWNER-FURNISHED/OWNER-INSTALLED (OFOI) PRODUCTS

A. The Owner will furnish and install products indicated.

B. Owner-Furnished/Owner-Installed (OFOI) Products: As indicated in 01 3001 Responsibility Chart.

1.9 OWNER-FURNISHED, CONTRACTOR-INSTALLED (OFCI) PRODUCTS

A. Owner shall furnish products indicated. The Work includes unloading, handling, storing, installing and protecting Owner-furnished products and making building services connections.

B. Owner-Furnished, Contractor-Installed Products: As indicated in 01 3001 Responsibility Chart.

1.10 CONTRACTOR-FURNISHED/OWNER-INSTALLED (CFOI) PRODUCTS

A. Contractor shall furnish products indicated. The Work includes unloading, handling, storing, and protecting

Contractor-furnished products as directed and turning them over to Owner at Project closeout.

B. Contractor-Furnished/Owner-Installed (CFOI) Products: As indicated in 01 3001 Responsibility Chart.

CLAYTON COUNTY ARCHIVES & ELECTIONS 01 1000-4

1.11 CONTRACTOR'S USE OF SITE AND PREMISES

A. General: Contractor shall have use of Project site for construction operations as indicated on Drawings and by the Contract limits and as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of

Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances: Keep driveways, parking garage, loading areas and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials unless indicated otherwise.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

D. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.12 COORDINATION WITH OCCUPANTS

A. Partial Owner Occupancy: Owner will occupy the premises during entire construction period, with the exception of areas under construction. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and authorities having jurisdiction.

2. Provide not less than 72 hours' notice to Owner of activities that will affect Owner's operations.

B. Owner Limited Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed portions of the Work, prior to Substantial Completion of the Work, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and limited occupancy shall not constitute acceptance of the total Work.

1. Obtain a Certificate of Occupancy from authorities having jurisdiction before limited Owner occupancy.

2. Before limited Owner occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed. On occupancy, Owner will operate and maintain mechanical and electrical systems serving occupied portions of Work.

3. On occupancy, Owner will assume responsibility for maintenance and custodial service for occupied portions of Work.

CLAYTON COUNTY ARCHIVES & ELECTIONS 01 1000-5

1.13 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

C. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than two days in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

1.14 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall,"

"shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual

Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations are scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification

Section numbers found in this Project Manual.

CLAYTON COUNTY ARCHIVES & ELECTIONS 01 1000-6

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 1000

CLAYTON COUNTY ARCHIVES & ELECTIONS 01 2500-1

JONESBORO, GA SUBSTITUTION PROCEDURES

SECTION 01 2500

SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 01 6000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.3 ACTION SUBMITTALS

A. Substitution Requests: Submit documentation identifying product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication, or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the

Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where requested.

f. Certificates and qualification data, where applicable or requested.

CLAYTON COUNTY ARCHIVES & ELECTIONS 01 2500-2

g. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

h. Cost information, including a proposal of change, if any, in the Contract Sum.

i. Contractor's certification that proposed substitution complies with requirements in the Contract

Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

j. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

2. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Architect will notify Contractor of acceptance or rejection of proposed substitution within 14 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental

Instructions for minor changes in the Work.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.5 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

1.6 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution is compatible with other portions of the Work.

e. Requested substitution provides specified warranty.

B. Substitutions for Convenience: Architect will consider requests for substitution if received within 15 days after the Notice of Award. Requests received after that time will not be considered.

CLAYTON COUNTY ARCHIVES & ELECTIONS 01 2500-3

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution provides specified warranty.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 2500

CLAYTON COUNTY ARCHIVES & ELECTIONS 01 2501-1

JONESBORO, GA SUBSTITUTION REQUEST FORM

PRAXIS3-23113 APRIL 4, 2024

SECTION 01 2501

SUBSTITUTION REQUEST FORM

IDENTIFICATION:

Owner:

Contractor:

Design Professional:

Project Name:

Project Number:

Substitution Reason: For Cause For Convenience Date:

REFERENCE:

Substitution Request Title:

Substitution Request No.:

Specification Title:

Specification No.:

DESCRIPTION:

Manufacturer’s Name:

Model No.:

Trade Name:

Installer:

Proposed Substitution General Description:

EXPLANATION:

CLAYTON COUNTY ARCHIVES & ELECTIONS 01 2501-2

Reason for not providing specified item:

Differences between proposed substitution and specified item:

Proposed substitution affects other parts of work as follows:

Saving to Owner for accepting substitution:

Change to Contract Time due to accepting substation:

CERTIFICATION:

The Undersigned certifies:

• Proposed substitution has been investigated and determined that it meets or exceeds the quality level of the specified product.

• Same warranty will be furnished for proposed substitution as for specified product.

• Same maintenance service and source of replacement parts, as applicable, is available.

• Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule.

• Cost data as stated above is complete. Claims for additional costs related to accepted substitution which may subsequently become apparent are to be waived.

• Proposed substitution does not affect dimensions and functional clearances.

• Payment will be made for changes to building design, including A/E design, detailing, and construction costs caused by the substitution.

• Coordination, installation, and changes in the Work as necessary for accepted substitution will be complete in all respects.

Submitted and Signed by:

Name: Title:

CLAYTON COUNTY ARCHIVES & ELECTIONS 01 2501-3

PRAXIS3-23113 APRIL 4, 2024

Firm:

Address:

Telephone:

ATTACHED SUPPORTING DATA:

Drawings Product Data Samples Tests Reports

A/E’s REVIEW AND ACTION:

Substitution approved – Make submittals in accordance with Specification Section 01 2500.

Substitution approved as noted – Make submittals in accordance with Specification Section 01 2500.

Substitution rejected – Use specified materials.

Substitution Request received too late – Use specified materials.

Signed by:

ADDITIONAL COMMENTS:

END OF SECTION 01 2500

EXTERIOR

GENERAL It is the responsibility of the General Contractor to provide a complete scope of work for all incoming utilities. If a discrepancy is found or a trade is not coordinated between the civil engineer and the MEP engineer this must be brought to attention during the bid in the form of an RFI. If no RFI's are asked you are acknowledging that you have coordinated all trades and are providing a complete package of work.

Site preparation - - X X

Drives and Parking Lot A A X X

Exterior electrical outlets EE EE X X

Empty conduits for future electrical EE EE X X

Building Signage O A X X In-wall blocking by Contractor. Signs and installation of sign by General Contractor.

Architectural Paving / Sidewalks adjacent to buildings

A A X X

Hose Bibbs ME ME X X

Electrical Transformer EE EE X X

Gas Meter ME ME X X

Water Meters ME ME X X

INTERIOR

Wall, base, floor, and ceiling finishes A A X X

Doors and frames A A X X

Door Hardware A / C C X X

Door keying information O O / C X X Contractor to coordinate with the Owner on keying patterns

Carpeting and pad A A X X

VCT floors A A X X

Tile Floors A A X X

Epoxy Floors A A X X

Whiteboards, tackboards, etc. O O X X

Public restroom vanities A A X X

Millwork A A X X

Furniture including sofas, tables, desks and chairs

O A / FS X X Architect to show basic furniture layout. Owner specifies furniture pieces. Contractor responsible for coordination of electrical with final furniture location and type.

Clayton County Archives & Elections Renovation

NOTE: Some items shown below are NOT in the scope of this project. Disregard if not applicable.

See end of chart for a list of abbreviations used

Items Designed or Furnished by: Installed by: Notes

Selected by:

Design Document Contractor Owner Contractor Owner

Furniture including file cabinets. O FS X X

Small Office Machines O O X X

Electrical wiring for office machines O EE X X

All fixtures, trim accessories including vanities, toilet partitions, and non-decorative mirrors

A A X X

Toilet Accessories A A X X X Review notes on drawings for toilet accessories provided by owner and installed by GC.

Room Signage as indicated on door schedule.

A A X X

Room Signage for Offices, etc O O X X (none at this time)

Vending Machines A A X X Architect to show general layout only. Contractor to provide all necessary electrical connections.

Kitchen Equipment including, microwaves, coffee makers

A O X X Architect to show general layout only. Contractor to provide all necessary electrical and water connections.

Kitchen Equipment (built-in) including refrigerators, dishwashers, garbage disposals, undercounter icemakers or undercounter refrigerators if any.

A A X X GC to provide equipment as specified in the Project Manual. Provide electrical as required and coordinate all dimensions with the Millwork Sub.

Televisions, etc. A / AV AV X X Architect to show general layout only. AV Consultant to specify equipment. Contractor to provide wall blocking, support brackets and electrical as required.

Conduit for Televisions, conduits for satellite dish connection, etc.

AV EE X X Electrical Engineer to locate TV's on plan.

Contractor to provide empty conduits with pullstrings and boxes for Owner's vendor to use.

TV Brackets A A X X Contractor to provide TV brackets as identified on the drawings.

Flat Panel TVs A A X X Contractor to coordinate installation requirements with Owner equipment. This includes blocking and location for electrical and CATV boxes.

Telephones O EE X X X X Electrical Engineer to locate telephones on plan.

Contractor to provide empty conduits with pullstrings and boxes for Owner's vendor to use.

Computer Outlets O EE X X X X Electrical Engineer to locate computers on plan.

Contractor to provide empty conduits with pullstrings and boxes for Owner's vendor to use.

Security System O O X X X X Owner will provide and install Cameras, WAPs, and Electric Strikes for secured doors. Electrical service and conduit by Contractor. Contractor to coordinate scheduling with Owner.

Clayton County Archives & Elections Renovation

NOTE: Some items shown below are NOT in the scope of this project. Disregard if not applicable.

See end of chart for a list of abbreviations used

Items Designed or Furnished by: Installed by: Notes

Selected by:

Sound / Public Address systems AV AV X X Electrical power to Tel/Data closet by Contractor.

Wiring for speakers by Owner's AV subcontractor.

EE will indicate locations for open ceilings which may require empty conduit for vendor provided cabling.

Wiring for sound system and public address systems

AV AV X X

Ventilation, AC, fresh air make-up ME ME X X X X Owner will provide and install the RTU's prior to construction. Owner will provide VAVs to be installed by the GC along with the ducts, diffusers, and grills following room buildouts.

Plumbing fixtures including sinks, toilets, and urinals.

ME ME X X

Light fixtures including lamps A / EE EE X X

Dimmer system for public areas (if any) A / EE EE X X

Emergency Lighting EE EE X X

Fire protection system ME C X X Design-build based on Mechanical Engineers specifications.

Fire Extinguishers A A X X

First Aid Cabinet and Supplies O O X X

Time Clock O O / EE X X Electrical as required by Contractor

Closet shelving A A X X

Abbreviation

Owner O Contractor C Architect A Structural Engineer SE Mechanical Engineer ME Electrical Engineer EE Civil Engineer CE Landscape Architect LA Landscape Supplier LS Signage Contractor SC Audio Visual Contractor AV Furniture Supplier FS Equipment Supplier ES Manufacturer Vendor MV

End of Chart

Clayton County Archives & Elections Renovation

NOTE: Some items shown below are NOT in the scope of this project. Disregard if not applicable.

See end of chart for a list of abbreviations used

Items Designed or Furnished by: Installed by: Notes

Selected by:

CLAYTON COUNTY ARCHIVES & ELECTIONS 01 3100-1

JONESBORO, GA PROJECT MANAGEMENT AND COORDINATION

SECTION 01 3100

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. RFIs.

3. Digital project management procedures.

4. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Section 01 3200 "Construction Progress Documentation" for preparing and submitting

Contractor's construction schedule.

2. Section 01 7300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 01 7700 "Closeout Procedures" for coordinating closeout of the Contract.

1.2 DEFINITIONS

A. BIM: Building Information Modeling.

B. RFI: Request for Information. Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.3 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design.

Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

CLAYTON COUNTY ARCHIVES & ELECTIONS 01 3100-2

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site.

Identify individuals and their duties and responsibilities; list addresses and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, in web-based Project software directory, and in prominent location in each built facility. Keep list current at all times.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Coordination: Each contractor shall coordinate its construction operations with those of other contractors and entities to ensure efficient and orderly installation of each part of the Work. Each contractor shall coordinate its own operations with operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

C. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

D. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and scheduled activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

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3. Preparation of Submittal schedule.

4. Delivery and processing of submittals.

5. Installation and removal of temporary facilities and controls.

6. Progress meetings.

7. Preinstallation conferences.

8. Project closeout activities.

9. Startup and adjustment of systems.

1.5 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return without response those RFIs submitted to Architect by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Architect.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract

Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Software-generated form with substantially the same content as indicated above.

1. Attachments shall be electronic files in PDF format.

D. Architect's Action: Architect will review each RFI, determine action required, and respond. Allow seven working days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m.

will be considered as received the following working day.

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1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt by Architect of additional information.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly. Use software log that is part of web-based Project software. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Architect.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's response was received.

8. Identification of related Minor Change in the Work, Construction Change Directive, and

Proposal Request, as appropriate.

9. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

F. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within seven days if Contractor disagrees with response.

1.6 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Use of Architect's Digital Data Files: Digital data files of Architect's drawings in 2D, dwg.

format will be provided by Architect for Contractor's use during construction.

1. Digital data files may be used by Contractor in preparing coordination drawings, Shop

Drawings, and Project record Drawings.

2. Architect makes no representations as to the accuracy or completeness of digital data files as they relate to Contract Drawings.

3. Contractor shall execute a data licensing agreement in the form of Agreement form provided by the Architect and acceptable to Owner and Architect.

a. Subcontractors, and other parties granted access by Contractor to Architect's digital data files shall execute a data licensing agreement in the form of Agreement form provided by the Architect and acceptable to Owner and Architect.

CLAYTON COUNTY ARCHIVES & ELECTIONS 01 3100-5

B. Web-Based Project Software: Use Architect's web-based Project software site, ROUNDHOUSEPM for purposes of hosting and managing Project communication and documentation until Final Completion.

1. Web-based Project software site includes, at a minimum, the following features:

a. Compilation of Project data, including Contractor, subcontractors, Architect, architect's consultants, Owner, and other entities involved in Project. Include names of individuals and contact information.

b. Access control for each entity for each workflow process, to determine entity's digital rights to create, modify, view, and print documents.

c. Document workflow planning, allowing customization of workflow between project entities.

d. Creation, logging, tracking, and notification for Project communications required in other Specification Sections, including, but not limited to, RFIs, submittals, Minor

Changes in the Work, Construction Change Directives, and Change Orders.

e. Track status of each Project communication in real time, and log time and date when responses are provided.

f. Procedures for handling PDFs or similar file formats, allowing markups by each entity.

Provide security features to lock markups against changes once submitted.

g. Processing and tracking of payment applications.

h. Processing and tracking of contract modifications.

i. Creating and distributing meeting minutes.

j. Document management for Drawings, Specifications, and coordination drawings, including revision control.

k. Management of construction progress photographs.

l. Mobile device compatibility, including smartphones and tablets.

2. At completion of Project, provide digital archive in format that is readable by common desktop software applications in format acceptable to Architect. Provide data in locked format to prevent further changes.

C. PDF Document Preparation: Where PDFs are required to be submitted to Architect, prepare as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

3. Certifications: Where digitally submitted certificates and certifications are required, provide a digital signature with digital certificate on where indicated.

1.7 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times a minimum of 10 working days prior to meeting.

CLAYTON COUNTY ARCHIVES & ELECTIONS 01 3100-6

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including

Owner and Architect, within three days of the meeting.

B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than 15 days after execution of the Agreement.

1. Attendees: Authorized representatives of Owner, Owner's Commissioning Authority (if any), Architect, and their consultants; Contractor and its superintendent; major subcontractors;

suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the

Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Responsibilities and personnel assignments.

b. Tentative construction schedule.

c. Phasing.

d. Critical work sequencing and long lead items.

e. Designation of key personnel and their duties.

f. Lines of communications.

g. Use of web-based Project software.

h. Procedures for processing field decisions and Change Orders.

i. Procedures for RFIs.

j. Procedures for testing and inspecting.

k. Procedures for processing Applications for Payment.

l. Distribution of the Contract Documents.

m. Submittal procedures.

n. Sustainable design requirements.

o. Preparation of Record Documents.

p. Use of the premises and existing buildings (if any).

q. Work restrictions.

r. Working hours.

s. Owner's occupancy requirements.

t. Responsibility for temporary facilities and controls.

u. Procedures for moisture and mold control.

v. Procedures for disruptions and shutdowns.

w. Construction waste management and recycling.

x. Parking availability.

y. Office, work, and storage areas.

z. Equipment deliveries and priorities.

aa. First aid.

bb. Security.

cc. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

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C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity when required by other sections and when required for coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise

Architect, and Owner's Commissioning Authority (if any) of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility requirements.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written instructions.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Project Closeout Conference: Schedule and conduct a project closeout conference, at a time convenient to Owner and Architect, but no later than 30 days prior to the scheduled date of

Substantial Completion.

CLAYTON COUNTY ARCHIVES & ELECTIONS 01 3100-8

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of Owner, Owner's Commissioning Authority (if any), Architect, and their consultants; Contractor and its superintendent; major subcontractors;

suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of Record Documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Procedures for completing and archiving web-based Project software site data files.

d. Submittal of written warranties.

e. Requirements for preparing operations and maintenance data.

f. Requirements for delivery of material samples, attic stock, and spare parts.

g. Requirements for demonstration and training.

h. Preparation of Contractor's punch list.

i. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

j. Submittal procedures.

k. Coordination of separate contracts.

l. Owner's partial occupancy requirements.

m. Installation of Owner's furniture, fixtures, and equipment.

n. Responsibility for removing temporary facilities and controls.

4. Minutes: Entity conducting meeting will record and distribute meeting minutes.

E. Progress Meetings: Conduct progress meetings biweekly or as otherwise agreed upon intervals.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of Owner, Owner's Commissioning Authority (if any) and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to

Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

CLAYTON COUNTY ARCHIVES & ELECTIONS 01 3100-9

1) Interface requirements.

2) Sequence of operations.

3) Resolution of BIM component conflicts.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site use.

9) Temporary facilities and controls.

10) Progress cleaning.

11) Quality and work standards.

12) Status of correction of deficient items.

13) Field observations.

14) Status of RFIs.

15) Status of Proposal Requests.

16) Pending changes.

17) Status of Change Orders.

18) Pending claims and disputes.

19) Documentation of information for payment requests.

4. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 3100

CLAYTON COUNTY ARCHIVES & ELECTIONS 01 3233-1

JONESBORO, GA PHOTOGRAPHIC DOCUMENTATION

SECTION 01 3233

PHOTOGRAPHIC DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section…